Account Executive

Job Description

Account Executive – Invoicing & Reconciliation Location: Chhatarpur, Delhi ________________________________________ Key Responsibilities 1. Invoice Data Management • Collect, compile, and verify invoices from asset and service vendors on a daily/weekly basis. • Maintain a master register of invoices, mapping them to purchase orders, delivery dates, and payment status. 2. Reconciliation & Coordination • Perform 3-way reconciliation (PO, GRN, Invoice) to ensure invoice correctness. • Flag mismatches in value, quantity, or duplicate billing and escalate for resolution. • Liaise with finance, warehouse, and procurement teams for clarifications. 3. Payment Support • Prepare structured approval decks and payment summary sheets for management sign-off. • Track aging of pending payments and coordinate with accounts team for processing. • Maintain records of credit note adjustments, deductions, and claims. 4. Reporting & Audit Trail • Generate and share weekly and monthly MIS reports for invoice clearance status, vendor performance, and payment TATs. • Ensure 100% audit-readiness of all entries – no missing documents or unrecorded liabilities. 5. System & File Management • Ensure all reconciliation and payment records are digitally filed with traceability and access controls. • Maintain folders on shared drives or ERP systems, if applicable. ________________________________________ Experience & Background • 1–3 years experience in MIS, accounts, or operations support roles • Familiarity with invoice reconciliation, vendor coordination, and approval workflows • Background in eCommerce, warehousing, logistics, or service industry is preferred Skills Required • Advanced Excel proficiency (pivot, VLOOKUP, filters, formatting) • High attention to detail, ability to track high-volume transactional data • Strong documentation and coordination skills • Ability to work with tight timelines and cross-functional dependencies Show more Show less