Account Executive

Job Description

Role: The Accounts Executive in the Laboratory Store is responsible for managing procurement, vendor coordination, stock receiving, and inventory tracking for all laboratory-related materials and consumables. This role ensures accurate documentation of transactions, timely replenishment of supplies, and supports smooth operational functioning of the lab. Key Responsibilities: Purchase & Procurement: Raise purchase requisitions based on stock levels and lab requirements. Obtain quotations, compare prices, and prepare purchase orders in coordination with the purchase/accounts team. Ensure timely procurement of lab consumables, reagents, and equipment. Vendor Handling & Coordination: Maintain effective communication with lab vendors and suppliers. Follow up on order deliveries, payment processing, and issue resolution. Maintain an up-to-date vendor list with contract terms, pricing, and contact details. Stock Receiving & Verification: Receive incoming lab materials and verify against purchase orders and invoices. Check for quantity, expiry, batch numbers, and quality compliance. Document discrepancies and coordinate with vendors for replacements/returns if needed. Inventory Management: Update stock entries in inventory management software or manual registers. Monitor stock levels and maintain minimum and maximum inventory thresholds. Conduct regular stock audits and reconcile physical stock with system records. Documentation & Record Keeping: Maintain purchase records, delivery notes, GRNs (Goods Receipt Notes), and invoices in an organized manner. Ensure all transactions are properly recorded for audit and compliance purposes. Coordination with Lab & Accounts: Liaise with the laboratory team to forecast usage and consumption trends. Share stock usage reports and coordinate with accounts for vendor payments. Expiry & Batch Monitoring: Track expiry dates of reagents and consumables and ensure timely utilization or disposal. Maintain records of batch-wise inventory as per quality control protocols. Compliance & Safety: Follow lab safety protocols during the handling and storage of chemicals and reagents. Ensure compliance with relevant procurement and inventory control policies. Preferred candidate profile Education: BCom