Account Manager

Job Description

As a Accounts Manager, the role encompasses a broad range of responsibilities aimed at ensuring the accuracy and integrity of the company's financial data and compliance with relevant laws and regulations. The key areas of responsibility include: 1. Data Entry Management: - Oversee and ensure the accurate and timely entry of financial data into the company’s accounting software. - Regularly review data entries for accuracy and consistency. - Maintain and update the business booking sheet, 2. Data Reconciliation and Assessment: - Conduct thorough reconciliations of financial data entered into the software. - Assess the accuracy of financial records and make necessary adjustments to ensure alignment with actual transactions. 3. Daily Cash Book Management: - Prepare daily cash books and ensure their reconciliation with actual cash balances. - Maintain an up-to-date record of all cash transactions and ensure accuracy in reporting. 4. Bank Reconciliation: - Ensure timely entry and verification of bank transactions in the accounting system. - Conduct regular bank reconciliations to confirm that bank statements match the company's financial records. 5. Debtor Management: - Coordinate with debtors to gather relevant information and prepare the debtor outstanding report. - Regularly update the outstanding report and follow up with debtors for timely payment collection. 6. Outstanding Report Preparation and Follow-Up: - Prepare and maintain an accurate report of outstanding payments owed by debtors. - Implement timely follow-up strategies to ensure prompt payment and reduce outstanding balances. 7. Creditor Management : - Ensure that supplier credit terms are clearly defined, ensuring that payments are made in a way that aligns with the company’s liquidity and financial strategy. -Build and maintain strong relationships with vendors ( Domestic and International ) to ensure smooth and efficient operations, and address any concerns or queries they may have about payments or invoicing. 8. Policy Review and Meetings with Management: - Participate in meetings with the company’s management to discuss and review the company’s accounting policies. - Provide insights and recommendations to management regarding improvements or changes to accounting policies. 9. Policy Advisory: - Suggest and advise management on accounting policies, ensuring they align with best practices and regulatory requirements. - Monitor policy implementation and suggest adjustments as necessary. 10. Banking Coordination: - Act as the primary point of contact with the company’s bankers for matters related to loans, cash credit (CC), and other banking facilities. - Manage the company’s banking relationships and ensure all banking activities are conducted efficiently. 11. Staff Coordination and Education: - Lead meetings with junior accounting staff to provide guidance and training on accounting procedures. - Ensure junior staff are well-versed in the company’s accounting policies and practices. 12. Salary Sheet Preparation: - Prepare and maintain the company’s salary sheet, ensuring accuracy and compliance with statutory requirements. - Manage the disbursement of salaries in a timely manner. 13. Incentive Preparation and OT disbursement: - Ensure accurate and fair calculation of incentives based on the performance data and predefined incentive structures. -Maintain clear records of all incentive calculations and approvals, ensuring that all payments are properly justified and auditable. - Ensure accurate disbursement of employees OT 14. Tax Preparation: - Prepare GST, TDS, and income tax data to be submitted to the company’s Chartered Accountant (CA). - Ensure all tax-related documentation is accurate and submitted within the required deadlines. 15. Coordination with Chartered Accountant (CA): - Coordinate with the company’s CA to ensure the timely filing of all statutory returns. - Coordinate with the company’s CA to finalize the balance sheet. - Maintain regular communication with the CA to address any tax-related queries or issues. 16. Audit Coordination: - Work closely with the CA to ensure the timely and accurate audit of the company’s financial reports. - Prepare all necessary documentation and facilitate the audit process 17. Coordination with legal Advisors - Coordination with Legal Advisors for handling legal matters, including departmental cases .- work closely with legal advisors to ensure that the company’s financial and operational decisions comply with relevant laws, resolve disputes efficiently, and minimize legal risks. Show more Show less