Job Description

Who We Are Space Matrix is a dynamic and innovative design consultancy that specializes in workplace design. Our mission is to be the No. 1 office design firm in Asia and to continue revolutionizing the delivery of design and build globally. We have a company culture that is transparent, collaborative, innovative, progressive, honest and fast. Be part of the team that constantly challenges the industry norm and wants to be the best in the game. To find out more visit www.spacematrix.com Purpose of the role: This role is both strategic and creative, focused on making the company s proposals stand out in the competitive interior design industry. It requires a combination of technical knowledge, design expertise, and project management skills to secure high-value contracts and drive business growth. The position involves overseeing the entire bid process, ensuring high-quality, visually compelling submissions that effectively showcase the company s expertise and design capabilities. Key Responsibilities Bid Proposal Management: Lead and manage the end-to-end bid process, ensuring timely submission of high-quality proposals. Develop compelling and customized bid responses that align with client requirements and company capabilities. Collaborate with cross-functional teams (designers, estimators, project managers, and sales teams) to gather necessary content for bids. Ensure all bid documentation complies with RFP/RFQ requirements, industry standards, and company branding guidelines. Maintain a bid library with pre-approved templates, case studies, and project references for quick turnaround. Graphic Design Visual Content Creation: Design visually engaging bid documents, presentations, and marketing collateral to enhance the impact of proposals. Create infographics, layouts, and visual storytelling elements to improve clarity and persuasiveness of submissions. Work closely with the marketing team to align proposal designs with the companys branding and visual identity. Develop customized concept boards, mood boards, and 3D renders to support bid presentations when required. Stakeholder Coordination Communication: Work closely with senior management, project teams, and clients to understand project scope and tailor bid responses accordingly. Communicate project timelines and proposal expectations to all relevant teams, ensuring smooth workflow. Present bid strategies and concepts to internal stakeholders before submission. Market Research Process Optimization: Conduct research on competitors, market trends, and client requirements to refine bid strategies. Continuously improve the bid process by implementing best practices, templates, and automation where possible. Track bid performance metrics, including win/loss ratios, and recommend improvements for future opportunities. Technical Competencies: Adobe Illustrator, Adobe Creative Studio, InDesign, Photoshop, Google Slides, PowerPoint, Canva etc., Excel basic , Google docs What we are looking for: Bachelors degree in Architecture, Civil Engineering, or a related field. Relevant experience in bid management, presentation design, or a similar role. Strong project management and organizational skills. Proven track record in developing and executing effective bid strategies. Proficiency in Adobe Creative Suite (Illustrator, InDesign, Photoshop) with a solid understanding of typography and color theory. A strong portfolio showcasing expertise in branding, illustration, typography, and visual design. Keen attention to detail and commitment to high-quality output. Competency in Microsoft Office Suite and/or bid management software. Project Management Professional (PMP) certification or equivalent is a plus. Excellent communication and interpersonal skills for effective collaboration. Ability to perform under pressure and meet tight deadlines. Experience in video conceptualization and creation is an added advantage. What Makes Working with Us Special? We are recognized & certified as a Great Place to Work 6 years in a row . Space Matrix won Best Interior Design Firm India at the 2023-24 Realty+ and Economic Times Real Estate Awards.