Accounting Specialist in QuickBooks

Job Description

Trademarkia is a global intellectual property law firm and the largest trademark filing law firm in the United States with over 120,000 clients in over 100 countries. We were founded in 2009. As the worlds largest visual search engine for trademarked logos, names, and slogans. Trademarkia offers free software and technology for seamless trademark searches, filings, monitoring, and legal automation processes. We are dedicated to making the law accessible to Global Clients through our unique approaches, including Video Consultations using Google Meet/Zoom, and 24/7 legal support. We are looking for a detail-oriented and proactive Accounting Professional, with QuickBooks specialization to join our team. As the Accounting Specialist specializing in QuickBooks, you would primarily be responsible for managing financial data and processes using the QuickBooks software. You must be proficient in tasks like bookkeeping, financial reporting, periodic cashflow reports, and potentially payroll management, all while leveraging the features of QuickBooks to streamline accounting operations. Additionally, you will ensure the accuracy and integrity of financial data, working closely with cross-functional teams to reconcile budgets, forecast future revenue, and support payroll processes. Your ability to account, optimize both revenue and costs, while ensuring accurate time tracking and attendance data, will be vital to improving workforce productivity and employee satisfaction. Key Responsibilities: Bookkeeping: Recording daily financial transactions, maintaining general ledgers, and reconciling bank statements within QuickBooks. Financial Reporting: Generating financial statements (like balance sheets and income statements) from QuickBooks data. Payroll Management: Processing payroll through QuickBooks, managing employee data, and ensuring compliance with tax regulations. Accounts Payable/Receivable: Managing invoices, payments, and vendor relationships within QuickBooks. Data Entry and Maintenance: Ensuring accuracy and completeness of financial data in QuickBooks. Compliance: Staying up-to-date on relevant accounting and tax regulations and ensuring QuickBooks is used correctly to meet them. Troubleshooting: Identifying and resolving technical issues within QuickBooks. Training and Support: Potentially providing guidance to other users on using QuickBooks. Essential Job Functions Prepare and present weekly, monthly, and quarterly financial statements, including cash flow projections, P&L, balance sheets, and variance analyses. Develop Pro Forma breakeven report and cash flow statements for future quarters. Review and analyze spending, metrics, agent expenses, and bonus programs, providing comprehensive reports. Assess performance against budgets, explaining variances to management Oversee accounts receivable and payables, learn the revenue acceleration process whenever required to have sufficient cash flow. Monitor customer account details for non-payments, delayed payments, and other irregularities. Ensure efficient management of operational and capital investment funds. Process invoices and manage timely payments to vendors and suppliers. Assist in formulating and maintaining the companys budget and financial plans. Improve the budgeting process by educating department managers on financial issues impacting department budgets. Set goals for the accounting team, assign tasks, and provide feedback and training. Address staff questions on payroll, retainer bonuses and non-attorney staff bonuses and periodically audit and monitor the polices. Hire, train, and retain skilled accounting staff, fostering a high-performance culture. Train and mentor accounting staff, promoting professional growth and skill development including accounting standards, such as GAAP and IFRS. Provide strategic financial input on Alert on issues affecting the organizational decision-making. Conduct evaluations for cost-reduction opportunities and strengthen internal controls. Lead and train the finance team in strategic planning, budgeting, and forecasting. Stay updated on financial regulations, particularly for international transactions. Oversee ledger reconciliation and manage end-year processes, including tax compliance and staff management. Ensure compliance with all applicable taxes and HR regulations including USA, India, China, Mexico and other countries. Inform and advise company departments and management on financial matters, emphasizing the importance of financial discipline and compliance. Help Global Finance Team to prepare tax schedules, returns, and coordinate tax strategies to minimize liabilities. Work with the Global Finance Team to oversee cash management, instilling a sense of financial discipline in managing departmental budgets and expenditures. Work with the Global Finance Team and department managers to optimize operational efficiency that affects the overhead expenses. Work with the Global Finance Team to coordinate with external auditors for annual audits. Develop and maintain effective accounting systems and policies for effective financial management and compliance. MUST Utilize firms tools and software, including Google Workspace, HubSpot CRM, Vonage SMS, Loom, and Clio, for audit, reporting management and follow-ups. Ensure compliance with Indian accounting standards and statutory requirements, such as GST, PT, TDS, PF, ESI, Gratuity, and income tax laws. Perform other accounting duties as assigned Essential requirements, including tools needed for Promotion and Success: Continuously update knowledge in accounting standards, both nationally and internationally, including GAAP and IFRS. Attend webinars, seminars, and professional development courses to stay abreast of new developments in the accounting field. Conduct presentations to management and stakeholders, clearly communicating financial information and strategies. Write clear and effective reports and proposals, ensuring transparent and understandable communication of financial data. Train and mentor junior accounting staff, promoting professional growth and skill development. Utilize advanced accounting software and tools for efficient financial management and reporting. Learn to prepare departmental profitability and financial discipline in managing departmental budgets and expenditures. Knowledge of modern AI powered tools such as ChatGPT 4 , Magical Text Expander , Google Workspace , HubSpot CRM Vonage SMS , Loom , Gmail Button , Context Menu Search , and Clio etc. Education & Other Requirements: Education: Bachelors degree in Economics, Business Administration, Finance, Marketing, or a related field. Experience: 1+ years of experience in QuickBooks software Skills and Professional Qualifications: Proficiency in QuickBooks: Thorough knowledge of QuickBooks software, including its various features and functions. Accounting Principles: Solid understanding of basic accounting principles and practices. Data Entry and Analytical Skills: Ability to accurately record financial data and analyze financial information. Communication and Interpersonal Skills: Effective communication with internal staff and external clients. Problem-Solving Skills: Ability to identify and resolve technical and accounting issues. Optional: QuickBooks Online Certification, which can demonstrate expertise in the software. Benefits: Competitive Salary: Increase of 15-20% higher than your current salary, with up to 40% growth after the probation period, but within 12 months based on performance. Flexible Work Arrangement: Work from home or anywhere in the world, with the flexibility to set your own schedule. Global Exposure: Collaborate with teams across India, Poland, Mexico, South Africa, and Canada. Professional Development: Opportunities to grow your skills and expertise in a fast-paced, innovative environment. Impactful Work: Contribute directly to the success of a leading global law firm. Location: Hybrid, May be asked to work from our Bangalore, Chennai or Nagpur office occasionally. To Apply: Please submit your resume and a 3-minute Loom video introducing yourself and highlighting your educational qualifications, experience, skills, and your interest in this position.