Job Description

- Coordinating with vendors to ensure the timely booking of travel and accommodations for stakeholders, strictly adhering to the established SOPs. - Communicating effectively with stakeholders in both written and verbal formats to deliver a seamless and impactful Incubation experience. - Processing invoices promptly by diligently following the SOPs and finance guidelines provided. - Maintaining accurate records of physical invoices related to Incubation expenses. - Traveling with the team during monthly modules and leading on-ground logistics, including arrangements for travel, accommodations, meals, tech, and stationery. - Negotiating with vendors to secure the best possible rates and value. - Scheduling events on the calendar and ensuring stakeholders receive timely reminders and communication. Admin Assistant, Incubation Summary The Admin Assistant, Incubation, will play a pivotal role in ensuring that various stakeholders, including entrepreneurs, facilitators, vendors, and coaches, have a smooth and effective experience in their engagements with the Incubation program. The Admin will collaborate closely with the Program Manager to ensure the high-quality execution of monthly modules, the timely processing of Incubation invoices, and the coordination and booking of travel and accommodations. This role requires an individual with a strong sense of urgency and efficiency. If you think you fit the bill and would like to join us, please click on