Job Description

Role & responsibilities - Material requests are received from admin team every month on the 26th and PR is created accodingly - Approval is requested for budget utilisation of required material- PR is created for required Material as follows - PR details are saved in PR Tracke - PR to be approved How to initiate Service Requisition: - Service Requisitions are raised for one time requirements, and not monthly billings - Service code is created by filling the Service Code Creation Form - Service Requisition is created as follows - PR details are saved in PR Tracker - PR to be approved System Entry / Monthly PO Creation: - Monthly billing cycle starts on 26th of every month. - Bills need to be entered in Vendor Invoice Tracker - PO needs to be created for all vendors with ARCs - PO can be created as follows - PO to be approved - PO over INR 1 Lacs need to be approved at L3 Level - After PO release, Service entry Sheets need to be created. - SES released.Vendor Registration: - If a new vendor is identified, the the Business Partner Code Creation Request Form must be filled - This code is required for any payment or transaction to take place1. Onboarding of new vendor: - When vendor has not been selected for a particular service, procurement team goes through a preocess ca;lled fair bidding, wherein the requirements of the user are shared with procurement and the vendor which fits the criteria the best and has L1(lowest) rates on their proposal are selected for an ARC (annual rate contract). - Vendors who have been selected by the user in the technical evaluation but do are not L1(lowest rate), must be approved in the Single Vendor Approval Form - To request for vendor, user must fill the service sourcing form - The following documents must be attached: 1. Scope of work and scope matrix file: Requirements from Vendor and expectations of required services 2. Vendor Document Requirement (VDR): Technical documents required from vendor 3. Service Rate Agreement Value Estimation (new SRA) file: Tentative Annual Value of Contract 4. Rate Contract creation file (not PDF): ARC contract draft - New Service Sourcing form filled must be updated in Tracker2. Amendment of of existing contract: - When changes need to be made in a contract (change in rate of services/ increase in validity of contract/ increase in contract value and addition of services in contract), user must fill the service sourcing form and mentioned the required change. - Service sourcing form for amendment.1. Onboarding of new vendor: - When vendor has not been selected for a particular service, procurement team goes through a preocess ca;lled fair bidding, wherein the requirements of the user are shared with procurement and the vendor which fits the criteria the best and has L1(lowest) rates on their proposal are selected for an ARC (annual rate contract). - Vendors who have been selected by the user in the technical evaluation but do are not L1(lowest rate), must be approved in the Single Vendor Approval Form - To request for vendor, user must fill the service sourcing form - The following documents must be attached: 1. Scope of work and scope matrix file: Requirements from Vendor and expectations of required services 2. Vendor Document Requirement (VDR): Technical documents required from vendor 3. Service Rate Agreement Value Estimation (new SRA) file: Tentative Annual Value of Contract 4. Rate Contract creation file (not PDF): ARC contract draft - New Service Sourcing form filled must be updated in Tracker Qualification: B.Com/ M.Com Preferred Candidate: SAP, MS - Office