Job Description

Overview The Admin Associate plays a crucial role in supporting the efficient operation of the organization. They are responsible for ensuring smooth administrative processes and providing essential support to various departments and teams. Key Responsibilities Manage and coordinate office activities and operations to secure efficiency and compliance with company policiesTracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained. Perform a variety of administrative and clerical tasks, including managing phone calls, correspondence, and filingPerforms diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal.Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.Compiles information and prepares and maintains a variety of records and reports related to assigned activities.Support the HR department with administrative tasks, including organizing and maintaining employee recordsManage calendars, schedule meetings, and make travel arrangementsAssist with the organization of internal and external eventsOrder office supplies and maintain inventory levelsHandle sensitive information in a confidential mannerAssist in the onboarding process for new employeesProvide general support to visitorsAddress employees’ and clients’ queries regarding office management issuesCoordinate with IT department on all office equipmentContribute to team effort by accomplishing related results as neededAssist in budget tracking and expense report preparationManage and update databases with confidential business informationPerforms high-volume data entry using word processing, spreadsheet, database, or other computer software  Required Qualifications Proven experience as an administrative assistant or relevant roleProficient in Microsoft Office SuiteKnowledge of office management systems and proceduresExcellent time management and multitasking abilitiesStrong organizational skills with the ability to prioritize tasksAttention to detail and problem-solving skillsExcellent written and verbal communication skillsHigh school diploma; additional qualification as an Administrative assistant or Secretary will be a plusAbility to work independently and as part of a teamKnowledge of basic bookkeeping principles and office management systems and proceduresFamiliarity with office equipment, such as printers and fax machinesProfessional attitude and appearanceAbility to maintain a high level of confidentialityFlexibility and adaptability to fast-paced and changing environmentsKnowledge of data analysis and report writing is a plus Skills: records,bookkeeping principles,time management,bookkeeping,microsoft office suite,procurement,administrative processes,office management systems,administrative tasks,office management,data,report writing,administrative,dispatching,problem-solving,organizational skills,clerical tasks,attention to detail,liaison between departments,clerical skills,record keeping,communication,verbal communication,multitasking,administrative support,written communication,communication skills,data analysis,microsoft office