Job Description

Role & responsibilities 1. Dispatch & Mail Room Management: Receive, sort, and distribute incoming mail, packages, and deliveries. Ensure timely and accurate delivery of internal and external correspondence. Maintain organized records of all incoming and outgoing mail and packages. 2. ID Card & Access Card Administration: Coordinate the issuance and management of ID cards and access cards for employees. Ensure compliance with security protocols and procedures regarding access control. 3. Director Office Support: Provide administrative support to the Director's office as needed 4. HRMS Pool Car/Director Office Vehicle and Drivers: Coordinate the scheduling and allocation of pool cars and drivers for official use. Ensure proper maintenance and upkeep of company vehicles. Driver management 5. Landline and Desk Phone Management: Coordinate the setup and maintenance of landline and desk phone connections for employees. Address any issues or concerns related to phone systems. 6. Bill Processing & MIS: Process invoices and bills related to office operations and services. Generate and maintain MIS reports for expense tracking and analysis. 7. Fleet Management: Oversee the company's fleet of vehicles, including maintenance schedules and insurance requirements. Optimize fleet usage and minimize costs where possible. 8. Stationery Management: Procure and manage office stationery supplies, ensuring adequate stock levels at all times. Distribute stationery to employees as needed. 9. Parking Management: Monitor and manage office parking facilities, including allocation of parking spaces. Enforce parking policies and regulations. 10. Asset Management: Maintain a comprehensive inventory of office assets, including equipment, furniture, and electronics. Track asset movements, disposals, and replacements.