Job Description

As an Admin assistant, your main responsibilities are: Overall Budget coordination & follow up with different departments. To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing. Ensure all best practices of purchasing to be followed including PO compliance. Communicate and Submit employee and office expenses reports and reimbursement requests to head office. To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored. Vendor registration Follow up for AMC visits To ensure on time payments by monitoring invoice processing, GR , invoice booking. Greet and assist Visitors and Vendors while visiting. Assist in onboarding new employees. Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc. Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc. Organize, file, and retrieve documents and records as needed Ensure the confidentiality and security of sensitive information Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc. Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team. Organize celebrations of Bangalore Team members by arranging cakes and cookies. Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings. Calendar management of Head of Advance Research To succeed in this position, you have: Bachelors/Masters degree with 4 to 5 years work experience in a similar area You have : Excellent communication skills Open mindset and flexible to work with people from diverse cultural backgrounds.