Job Description

About us Welcome to Swiss Beauty, the fastest-growing beauty and cosmetics brand in India. Established in 2013, Swiss Beauty aims to be the ultimate companion and BFF of every makeup lover, transforming beauty routines into extraordinary experiences. With a focus on Indian beauty needs, we merge global cosmetic standards with our expertise to create highly innovative, long-lasting, and comfortable products. Our mission is to elevate beauty to Swiss standards and offer game-changing products that set new benchmarks in the industry. We believe that makeup knows no boundaries and is for everyone. Join us on this remarkable journey as we redefine beauty norms and celebrate individuality. Position Overview : The Assistant Manager Administration will support the Administration Manager in overseeing the efficient operation of the facility and ensuring a secure, productive, and well-maintained environment. This role will focus on supporting daily administrative tasks, managing office supplies, vendor relations, travel coordination, and ensuring the facility is compliant with company policies and regulations Key Responsibilities: 1. Facility Management Support: Assist in the day-to-day operations of the facility, including office supplies, asset/inventory management, cafeteria, security, housekeeping, and pest control. Help ensure compliance with safety regulations, company policies, and internal audits. Support the management of operational processes like BMS, stores, and event management. Assist in maintaining facilities to ensure a safe, comfortable, and productive work environment. 2. Travel and Vendor Coordination: Assist in coordinating travel arrangements for employees, ensuring cost-effective and timely bookings. Support the negotiation with travel vendors to secure competitive rates for flights, accommodation, and transportation. Ensure adherence to travel policies and help employees comply with travel procedures and expense reporting. Help track travel budgets, ensuring that expenses are kept within approved limits. 3. Administration Office Operations: Assist in office administration tasks, including petty cash management, courier management, and team support. Help manage housekeeping services and vendor relations to maintain office cleanliness and functionality. Support the delivery of corporate gifts, parcels, and assist with property documentation such as rent/lease agreements and property tax payments. Provide administrative support for smooth office operations and events. 4. Budgeting Reporting Support: Assist in preparing and managing the annual operational budget, ensuring adherence to financial limits. Help with reviewing office space utilization and coordinating internal and cross-site relocations as necessary. Support compliance with corporate policies and assist with addressing business needs such as significant visits or events. Requirements: Proven experience in administration and facilities management. Strong understanding of office administration, travel coordination, and facility support. Excellent communication and organizational skills. Experience with vendor management, housekeeping, and office operations. Ability to manage multiple tasks, prioritize effectively, and solve problems efficiently. Attention to detail with the ability to maintain smooth operations in a dynamic environment. Basic knowledge of budgeting and cost tracking. Working Conditions Environment: Office setting Full-time position, Monday to Friday What We Offer: Swiss Beauty employees can access a wide range of benefits which, depending on eligibility criteria and location, include: Paid parental leave as well as benefits to support you as you transition to life as a working parent Maternity off Flexible working hours window Insurance coverage for you and your family Adoption/Commissioning time off Exclusive employee discount on our products Learning and development opportunities Recognition and service awards Weekly wellness session Our Commitment to Diversity, Equity, and Inclusion: We are committed to fostering a workplace that values diversity, equity, and inclusion. We welcome applicants from all backgrounds, including diverse gender identities, ethnicities, abilities, and socio-economic statuses.