Job Description

Roles & Responsibilities The ideal candidate will be responsible for the complete Administrative activities of Indicool. Office Management Oversee daily office operations to ensure efficiency and effectiveness. Ensure the office is clean, organized, and properly maintained. Team and Staff Coordination Coordinate with other Team members and ensure the Goal of the Organisation is met. Assign tasks, set goals, and evaluate performance of admin personnel. Provide training and development support to the other Team Members. Records and Documentation Maintain accurate company records and databases (e.g., employee files, vendor contracts). Ensure proper filing systems (both digital and physical) are in place and compliant. Handle confidential and sensitive information with discretion. Support to Senior Management Schedule and coordinate meetings, appointments, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of senior executives. Act as a point of contact between management and other employees. Facilities and Resource Management Liaise with facility management services for maintenance, repairs, and office upgrades. Oversee utility services, office leases, and service contracts. Budgeting and Cost Control Assist in preparing and managing administrative budgets. Monitor expenses and look for cost-saving opportunities. Approve invoices and work with finance teams on payment processing. Vendor and Service Coordination Negotiate and manage relationships with vendors and service providers. Ensure timely and cost-effective procurement of goods and services. Evaluate vendor performance and resolve service issues. Policy Implementation and Compliance Ensure company policies and administrative procedures are followed. Update administrative policies when required. Ensure compliance with legal and regulatory requirements.