Administrative Coordinator

Job Description

Job Summary We are looking for a detail-oriented Administrative Coordinator to support our Leadership and Account Management teams. You’ll be responsible for assisting with audits, supporting training tracking, managing reports and onboarding tasks, and helping with schedule changes and data collation for invoicing. This role is remote and requires someone who can work with minimal supervision but communicates proactively. The job scope may evolve, and flexibility is key. If you are proactive, tech-savvy, and thrive in a highly organised role, we want to hear from you! Key Responsibilities Administrative Support for Account Managers Schedule, download, and check weekly/monthly reports; consolidate data as needed Manage onboarding/offboarding processes and system access checklists Assign training, track completion, and compile results Gather and collate invoice-related data monthly Schedule Management (ROTA) Plot weekly team schedules accurately Manage requests for changes in schedule or time-off adjustments Communicate updates in ROTA to relevant stakeholders in a timely manner Skills And Qualifications Proficiency in Excel or Google Sheets (including Pivot Tables and VLOOKUP) Comfortable navigating various platforms and managing data Preferably with experience with SaaS tools (e.g., Zendesk, LearnUpon, etc.) Prior experience in administrative support or compliance coordination is an advantage High level of accuracy and attention to detail Strong organisational and time management skills Excellent written and verbal communication skills Personal Attributes Ethical, dependable, and trustworthy Self-starter with strong initiative Fast learner with adaptability to shifting tasks Strong communicator and collaborator Schedule 8 hours on a Monday 1pm to 9pm (PHL) 8 hours on a Friday 5pm to 1am (PHL) 4 hours Tues - Thu 1pm to 5pm (PHL) Show more Show less