Administrative & Vendor Manager

Job Description

Job Title: Administrative & Vendor Manager Department: Administration Reporting To: Chairman Location: Rainbow Group of Companies – HQ, Manpada, Thane Working Days: Monday to Saturday Working Hours: 9:00 AM – 6:00 PM Dress Code: Formal Attire (All Days) Job Type: Full-time Salary Range: ₹40,000 – ₹60,000 per month About the Role: Rainbow Group of Companies is seeking a highly organized and experienced Administrative Manager to oversee day-to-day office operations and support functions. The ideal candidate will have 6–8 years of experience working with top management and must reside within 20–30 minutes commuting distance from our Thane headquarters. This role involves supervising administrative staff, managing office systems, coordinating interdepartmental functions, and ensuring efficient administrative workflows across the organization. Key Responsibilities: Team Supervision: Hire, train, and evaluate administrative staff; manage workload distribution and monitor performance. Administrative Systems & Processes: Design, implement, and refine policies and procedures to improve efficiency and streamline office operations. Cross-Department Coordination: Serve as a central point of contact between departments to ensure seamless information flow and coordination.Oversee department budgets, track expenditures, and handle payroll and general office expenses.Supervise office maintenance, safety, and security. Manage external vendors, AMCs, and housekeeping staff.Oversee day-to-day operations including inventory, equipment maintenance, scheduling, and resource allocation.Maintain accurate databases and documentation. Prepare MIS reports , CRM reports , and operational summaries.Identify inefficiencies or process gaps and proactively implement corrective actions.Provide ongoing coaching and training for administrative team members to elevate performance and productivity.Ensure strict adherence to company policies, standards, and regulations. Candidate Requirements: Budget & Expense Management: Facility & Vendor Management: Office Operations: Data & Report Management: Problem Solving & Continuous Improvement: Training & Development: Policy Compliance: Experience: 6–8 years of proven experience in administrative roles, especially supporting top management. Location: Must be based within 20–30 minutes of Manpada, Thane. Skills: Strong leadership, communication, and problem-solving skills. Proficiency in MS Office, CRM tools, and report generation. Personality: Professional demeanor, high integrity, and a proactive approach to management and support functions. Why Join Us? At Rainbow Group of Companies, we believe that excellence in operations starts with great people. This role offers a significant opportunity to work directly with leadership and play a pivotal role in driving efficiency and structure across the organization. Job Types: Full-time, Permanent Pay: ₹40,000.00 - ₹60,000.00 per month Application Question(s): Have you led or supervised administrative operations at a corporate or head office level? Have you managed the below responsibility ☐ Drafting and implementing administrative policies ☐ Preparing and reviewing MIS, CRM, or operational reports ☐ Budget planning and expense tracking for administrative functions ☐ Coordinating across departments for internal workflow efficiency ☐ Overseeing office infrastructure, assets, and compliance Do you have experience handling vendor management at a strategic level? Have you managed the below vendor related task? ☐ Vendor evaluation and selection ☐ Negotiation and management of AMCs and service contracts ☐ Performance monitoring and relationship management ☐ Invoice validation and processing coordination Are you comfortable with a 6-day work schedule (Monday to Saturday), 9:00 AM – 6:00 PM? Do you reside within a 20–30 minute commute of Manpada, Thane? Have you previously worked in an administrative capacity within an educational institution (e.g., international school, primary school, or similar)? Location: Mumbai, Maharashtra (Required) Work Location: In person