Area Lead - Safety

Job Description

JOB DESCRIPTION Job Description for Lead Safety – HSEF Document Number NAYA-HR-HSEF-JD-27 Version / Revision 01 / 01 Date 28 / 11 / 2022 Prepared by System Coordinator Reviewed by Head HSEF Approved by HOD JD reviewed as part of the HR Process Effectiveness Project in December 2022 AMENDMENT DETAILS Amendment Discard Insert Notes on Amendments No Date dd.mm.yyyy Details Rev No. Details Rev No. 1 20.08.2018 Old Procedure 00 Revised Procedure NAYA-HR-HSEF-JD-27 01.00 Organizational Change Requirement 2 28.11.2022 NAYA-HR-HSEF-JD-27 01.00 NAYA-HR-HSEF-JD-27 01.01 Skill & Knowledge Changes JOB PURPOSE Establishing, development, and oversee the implementation of a world-class Safety management systems and facilities in order to achieve a safe working environment for all employees and stakeholders at refinery complex. Ensuring compliance of safety rules and revised safety procedures based on OISD standards and other applicable statutory regulations. ORGANISATIONAL CHART ACCOUNTABILITIES & RESPONSIBILITIES ACCOUNTABILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM "Planning & Budgeting : Planning of safety dept. activities/strategies , IN ORDER TO achieve business targets Authority: Drawing of Business plan for Safety department and projecting suitable budget and assisting Head Safety in all activities." Planning of Safety Dept. Activities. Planning of Safety promotional activities, Shut down, Safety Campaign, CSR Activities / Community awareness program, Critical activities etc. Planning of statutory audits. Planning of national/international membership and awards. To prepare the safety budget Monitoring safety Opex & Capex budget for timely consumption as per allocation. Management and CRF approvals / renewal. "Systems , Policies & Procedures : To develop, revise and implement systems, procedures & policies for continual improvement In order to create a management framework to achieve business's goals Authority: Development and implantation of safety management system with focus on OSHAS 18001 " Management : Management of implementation of Safety Management system systematically to reduce incident rates and sustain them at very low levels ensuring participation of employees at all level. Authority: To decide the safety Dept activities and standard of safety related equipment & items and venders. To implement the safety management system, policy procedure with guidance of Head Safety Team Management: To help in creating, maintaining and improving the safety team In Order To achieve the team's objectives and continue to do so over a time. Authority: To release employee for training, area rotation in consultation with Head Safety." Devolve, revise & implement Safety management Systems, Policies & Procedures for continual improvement. Devolve, improve safety dept. specific Systems, Policies & Procedures. Communication to concern for implementation of Systems, Policies & Procedures for continual improvement. Devolve and improve online safety portal for various activities like incident investigation, Nearmiss / Sub-standard condition r eporting, Disciplinary action etc. Devolve & implement employee participation scheme and other motivational programs along with felicitation scheme. Effective implementation of statutory requirements. Management of implementation of Safety management systems, policies & procedures. Management of safety Dept activities. Management for provision of the required resources to full fill the requirements. Management of internal / external training, survey and audit as per plan. Management of availability of PPE's and Gas detectors to all dept. as per requirements. Management of continuous availability of Safety Portals. Coordinate analysis of recommendations, incident to improve system. Policy and procedure by derived corrective and preventive action. Coordination for Safety meetings Mentoring and nurturing safety team. Technical assistance to team members, operations and maintenance team To ensure that team members are clear about their roles and guide them. To ensure the proper growth opportunity for each employee through identification & implementation of training needs, Introduce area rotation. To help Head Safety in defining clear cut Goals for the identified positions. To help Head Safety & PSM manning the position in time. MIS : Preparation of the MIS with various inputs w.r.t the dept. In order to enable timely decision making to achieveshort,medium & long term business plan. Authority: To prepare MIS and coordinate to send daily, weekly, monthly report as well as statutory reports To prepare monthly refinery MIS. Co-ordinate daily, weekly, and monthly activity report, Presentation about safety is compiled on time. HSEF presentation and MIS preparation for senior management. HSEF Dept. coordination for common activities including turnaround and short shutdown Ensure incident reporting and safety report submission as per defined timeline. Co-ordinate statutory reports. Environment Management System "Systems, Policies & Procedures : Implement Legal requirement pertaining to safety for compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any. To ensure adherence to the all health, safety, and environment management systems in Dept. activities. To ensure compliance of environmental legal requirement related to Dept. Awareness regarding environmental consequences of deviations from SOPs. OHSMS 45001 "HSEF CARE & WELFARE: To assist Head Safety for effective implementation of all HSEF procedures in order to achieve a safe and healthy work place. Authority : To analysis Gaps and lapses in monitoring health, safety related issues and also behavioural safety matters." To maintain inventory of latest safety appliances. To lead effective implementation of Safety systems and procedures to the area of accountability. To ensure that all safety related statutory requirements are fulfilled effectively. To coordinate in-house and external safety audit is being carried out at specified periodicity and recommendations are implemented. Coordination & planning of HSEF Campaign. Establish communication with O & M key personnel. Monitor critical activities of Projects, Commissioning, M & I Jobs and other safety critical activities at Refinery. Energy Management System-50001:2011 EnMS Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System. Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programmes (Energy action plan) and Energy performance. KEY CHALLENGES To monitor the implementation of safety systems & procedures to minimize recordable injuries as per defined BSC. Enhancement in existing safety system Coordination and timely guidance to operation dept. for safety activities. Resource availability with updated technology. KEY DECISIONS Made by Jobholder: Decision for the safety campaign, promotional activities. Decision for external auditor, trainer etc, deployment of safety manager for critical activities. Decision on training of safety manager, Critical activities which over rule the standard. Recommendations to Superior: To Head Safety & PSM regarding area rotation of team members. To Head Safety & PSM regarding training and development of team members. To Head Safety & PSM for system improvement to achieve world class safety systems for safe working condition. To Head Safety & PSM for system improvement for audit, investigation and inspection (SSO) their recommendation compliance as well as legal compliance. INTERACTIONS Internal Interactions: Co-ordination with team members regarding day to day activities. Co-ordination with team members regarding critical activities, External audit, campaign and promotional activities. Daily interactions with other operational units. Coordinate with all internal functions to enable effective deployment and development of the Safety management system. Co-ordinate with HSEF team for common activities. Co-ordination with other division HSEF team and corporate office. External Interactions: Inspector of Factories / OISD / Labour commissioner. Various vendors of PPE's, Gas detector and safety organizations. Various Agencies for External Safety Audit NGOs, Other organization Safety Professionals. DIMENSIONS Financial Dimensions Safety - OPEX and CAPEX Other Dimensions To manage the safety team and review the Dept. activities. To interact with Legal Team for timely compliance. To interact with Leads for safety compliance. To interact with vendors /contractors. To interact with Inspector of Factories / OISD / Labour Commissioner. To interact with external agencies. Team Size: Direct Reports: Six Persons SKILLS & KNOWLEDGE Educational Qualifications & Certifications: B.E. / B.Sc. with Diploma in Industrial Safety. Relevant (Functional/Level) & Total Years of Experience: 7 yrs. To 9 yrs. (Refinery, Petroleum or Oil or Gas-Based Fertilizer Plant, Relevant process plant) 12 to 17 years total experience. Excellent knowledge of statutory regulations- Factories Act/ Petroleum Rules/SMPV Rules/ OISD Standards/ Other Major Safety related codes and standards-such as API/NFPA etc. Have adequate Technical knowledge for Risk Management Techniques such as HAZID/HAZOP/QRA/SIL techniques. Familiar with HSE management system based on ISO 45001 and ISO 14000 standards Should have ability to develop various Safety Systems - to align with Annual Business Plan and achieve excellence in Safety performance / track the Company’s Safety Programme and activities. Should have a knowledge of Product/Service, quality parameters, environment, Safety and Energy Management. Fulfil legal and other statutory requirements. Functional Skills: Behavioural Skills: Strong oral and written communication skills along with good presentation skill. Good Interpersonal Skills Leadership skills, Problem solving ability. Should be possessing Team Management skills. Should be, result oriented, analytical, Influencing Capability, Align employee values with organizational value. RESPONSIBILITIES ACCOUNTABILITIES & RESPONSIBILITIES ACCOUNTABILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM "Planning & Budgeting : Planning of safety dept. activities/strategies , IN ORDER TO achieve business targets Authority: Drawing of Business plan for Safety department and projecting suitable budget and assisting Head Safety in all activities." Planning of Safety Dept. Activities. Planning of Safety promotional activities, Shut down, Safety Campaign, CSR Activities / Community awareness program, Critical activities etc. Planning of statutory audits. Planning of national/international membership and awards. To prepare the safety budget Monitoring safety Opex & Capex budget for timely consumption as per allocation. Management and CRF approvals / renewal. "Systems , Policies & Procedures : To develop, revise and implement systems, procedures & policies for continual improvement In order to create a management framework to achieve business's goals Authority: Development and implantation of safety management system with focus on OSHAS 18001 " Management : Management of implementation of Safety Management system systematically to reduce incident rates and sustain them at very low levels ensuring participation of employees at all level. Authority: To decide the safety Dept activities and standard of safety related equipment & items and venders. To implement the safety management system, policy procedure with guidance of Head Safety Team Management: To help in creating, maintaining and improving the safety team In Order To achieve the team's objectives and continue to do so over a time. Authority: To release employee for training, area rotation in consultation with Head Safety." Devolve, revise & implement Safety management Systems, Policies & Procedures for continual improvement. Devolve, improve safety dept. specific Systems, Policies & Procedures. Communication to concern for implementation of Systems, Policies & Procedures for continual improvement. Devolve and improve online safety portal for various activities like incident investigation, Nearmiss / Sub-standard condition r eporting, Disciplinary action etc. Devolve & implement employee participation scheme and other motivational programs along with felicitation scheme. Effective implementation of statutory requirements. Management of implementation of Safety management systems, policies & procedures. Management of safety Dept activities. Management for provision of the required resources to full fill the requirements. Management of internal / external training, survey and audit as per plan. Management of availability of PPE's and Gas detectors to all dept. as per requirements. Management of continuous availability of Safety Portals. Coordinate analysis of recommendations, incident to improve system. Policy and procedure by derived corrective and preventive action. Coordination for Safety meetings Mentoring and nurturing safety team. Technical assistance to team members, operations and maintenance team To ensure that team members are clear about their roles and guide them. To ensure the proper growth opportunity for each employee through identification & implementation of training needs, Introduce area rotation. To help Head Safety in defining clear cut Goals for the identified positions. To help Head Safety & PSM manning the position in time. MIS : Preparation of the MIS with various inputs w.r.t the dept. In order to enable timely decision making to achieveshort,medium & long term business plan. Authority: To prepare MIS and coordinate to send daily, weekly, monthly report as well as statutory reports To prepare monthly refinery MIS. Co-ordinate daily, weekly, and monthly activity report, Presentation about safety is compiled on time. HSEF presentation and MIS preparation for senior management. HSEF Dept. coordination for common activities including turnaround and short shutdown Ensure incident reporting and safety report submission as per defined timeline. Co-ordinate statutory reports. Environment Management System "Systems, Policies & Procedures : Implement Legal requirement pertaining to safety for compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any. To ensure adherence to the all health, safety, and environment management systems in Dept. activities. To ensure compliance of environmental legal requirement related to Dept. Awareness regarding environmental consequences of deviations from SOPs. OHSMS 45001 "HSEF CARE & WELFARE: To assist Head Safety for effective implementation of all HSEF procedures in order to achieve a safe and healthy work place. Authority : To analysis Gaps and lapses in monitoring health, safety related issues and also behavioural safety matters." To maintain inventory of latest safety appliances. To lead effective implementation of Safety systems and procedures to the area of accountability. To ensure that all safety related statutory requirements are fulfilled effectively. To coordinate in-house and external safety audit is being carried out at specified periodicity and recommendations are implemented. Coordination & planning of HSEF Campaign. Establish communication with O & M key personnel. Monitor critical activities of Projects, Commissioning, M & I Jobs and other safety critical activities at Refinery. Energy Management System-50001:2011 EnMS Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System. Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programmes (Energy action plan) and Energy performance. QUALIFICATIONS Educational Qualifications & Certifications: B.E. / B.Sc Diploma in Industrial Safety. Show more Show less