Asst. Accounts Manager

Job Description

Key Responsibilities Invoice Processing and Management Receive, review, and verify invoices for accuracy and proper authorization. Match invoices with purchase orders and delivery receipts. Enter invoice data into the accounting system with appropriate data. Resolve discrepancies between invoices, purchase orders, and receipts in collaboration with procurement and receiving teams. Payment Processing Prepare and process payment runs, including checks, ACH transfers, wire payments, and other payment methods. Ensure timely payments to vendors while adhering to contractual payment terms. Monitor payment schedules and resolve issues that could delay payments. Reconcile vendor payments and ensure accurate application of credit memos. Payments through NEFT/IMPS/RTGS/Cheque/any other online payment modes Vendor Relationship Management Maintain positive relationships with vendors through professional and proactive communication. Respond promptly to vendor inquiries regarding payments, outstanding invoices, or disputes. Ensure vendor records are accurate and up to date, including tax information, and banking details. Account Reconciliation Reconcile accounts payable sub-ledger to the general ledger regularly. Investigate and resolve account discrepancies and issues. Reconcile vendor statements and follow up on missing or aged invoices. Financial Reporting and Month-End Activities Assist in preparing accounts payable reports, including aging reports and accruals. Support month-end and year-end closing activities, ensuring accurate reporting of accounts payable balances. Collaborate with the finance team to prepare audit schedules and respond to audit inquiries. Compliance and Internal Controls Ensure compliance with internal policies, regulatory standards Maintain proper documentation and filing of AP records for audits and tax purposes. Identify and implement improvements to accounts payable processes and procedures to enhance efficiency and accuracy. Qualifications and Skills Education and Experience: Bachelors degree in Accounting, Finance, or a related field; or equivalent work experience. +4 of experience in accounts payable or a similar accounting role. Experience with ZOHO books Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.) and other Office Suite tools. Soft Skills: Exceptional attention to detail and accuracy. Strong organizational skills with the ability to prioritize and manage multiple tasks. Effective communication and problem-solving skills. Ability to work independently and collaboratively in a fast-paced environment.