Job Description

Procurement • Procurement Planning • Taking follow up with team, speak with new vendors, check & verify quotations, negotiate with final vendors. • Track Budget in case of procurement for projects. • Solving any issues related to procurement. • Discuss with the Function Heads / Management / Trusties for any deviations & get the issues solved. Suggest ways for cost saving alternatives. • Check market conditions for cost fluctuations, accordingly update management & plan the procurement. • Develop new vendors, guide the team for the same. • Put up documents for final approval for procurement, follow up with accounts for vendor payment, follow up with the team/vendors for delivery. • Check the delivered material, ensure updation of material registers & issue of the same to respective team/ dept. Asset Management & Inward Outward • Asset coding • Check the Asset Registers if updated from time to time for all organisations. sort if any issues. • Check inward -Outward registers from time to time. • Guide the team in filing important PMC Documents. Printing • Printing Material Manage the printing requirements like Various Pamphlets, Brochures, Booklets, Coupon, org letterheads, other printing stationary. Books, Monthly Reports Voucher Books, Banners, Boards etc • Coordinate with relevant Dept for final designs, creatives, etc. Office Administration • Upkeep of All offices and work units. Monitor Daily cleaning & upkeep, follow up & sort any issues related to the same. Arrange & allocate work spaces, equipments for new staff. • Monitor monthly expenses from time to time. Managing Events Monthly Meetings, Annual Functions, Youth functions. • Involve & guide Admin team in case of big events. Search & set up of new offices, stores etc. • Manage Day to day office expenses & keep track of petty expenses. • Repair & Maintenance Repair & maintenance of office equipment like Laptops, desktops, printers, electric work etc Monitor the Procurement & distribution of monthly stationery, refilling of toners, papers etc required for smooth working of office staff Operations Related • Equipment, Material, PPE Kits – Plan, Coordinate, keep record of issue of material received to distribute ahead, stock it at available space, manage inventories with timely record keeping. Supervise age of material and documentation. • Coordinate with other ops team for material requirement and distribution. Update management from time to time.