Bid Coordinator

Job Description

Job Summary: As a Bid Coordinator, you will play a crucial role in the bidding process for projects, contracts, and tenders. Your responsibilities will include daily monitoring of tender portals, evaluating opportunities based on predefined criteria, and coordinating with vendors to gather necessary proposals and documents. You will also be responsible for preparing and assembling bid proposals, demonstrating proficiency in MS Word, and possessing a strong command of ELV (Extra Low Voltage) systems. Additionally, you will be tasked with preparing solution documents, system architectures, and technical comparisons to support the bidding process effectively. Key Responsibilities: 1. Tender Portal Management: Log into various tender portals daily to identify new bidding opportunities. Maintain a comprehensive database of active tenders and their key details. 2. Go-No-Go Analysis: Assess tender opportunities against established Go-No-Go criteria to determine their viability. Collaborate with relevant stakeholders to make bid/no-bid decisions. 3. Vendor Coordination: Communicate with potential vendors to request and collect necessary proposals and documents. Ensure all vendor submissions are complete and meet the bid requirements. 4. Proposal Preparation: Utilize MS Word to draft, format, and organize bid proposals with attention to detail. Coordinate with technical teams to incorporate technical specifications and requirements. 5. ELV Systems Knowledge: Demonstrate expertise in Extra Low Voltage (ELV) systems like Fire Alarm, PA, CCTV, BMS, Access Control etc. Apply ELV knowledge to develop comprehensive bid proposals. 6. Technical Documentation: Prepare solution documents, system architectures, and technical comparisons to support the bid process. Ensure technical documents are accurate, well-organized, and tailored to each bid. 7. Collaboration: Work closely with cross-functional teams, including sales, engineering, and management, to gather information and insights for bids. Facilitate internal meetings and discussions to align bid strategies. 8. Compliance and Quality Assurance: Ensure all bid submissions comply with legal and regulatory requirements. Implement quality control measures to produce high-quality bid documents. Qualifications: Bachelor's degree in a relevant field (e.g., engineering, business, or related). Proven experience in bid coordination, proposal preparation, and tender management. Strong proficiency in MS Word and other office software. In-depth knowledge of Extra Low Voltage (ELV) systems. Excellent written and verbal communication skills. Strong attention to detail and organizational abilities. Ability to work collaboratively in a team-oriented environment. Familiarity with bid management software/tools is a plus.