Key Responsibilities:Operations Coordination:Provide administrative and operational support to the Operations and Project Teams.Assist in planning, scheduling, and tracking ongoing projects.Coordinate with internal departments, vendors, and clients to ensure smooth workflow.Monitor work progress, track milestones, and report any project delays.Ensure all project activities comply with company policies and safety standards.Support the execution of contracts, agreements, and compliance documentation.Assist in preparing and maintaining operational KPIs and performance reports.Communication & Documentation:Manage internal and external communications between departments and stakeholders.Prepare and maintain operation-related documents, reports, and correspondence.Ensure proper documentation of all purchase orders, invoices, project updates, and work orders.Maintain confidentiality and proper record-keeping for operational data and transactions.Assist in preparing presentations, reports, and meeting minutes for management.Support the team in responding to client inquiries, follow-ups, and service requests.Logistics & Supply Chain Support:Assist in managing inventory, spare parts orders, and procurement activities.Coordinate with logistics teams for timely delivery of equipment and materials.Track shipments, vendor deliveries, and maintain logistics records for smooth operations.Ensure compliance with import/export documentation and regulations (if applicable).Work closely with vendors to negotiate pricing and delivery schedules.Procurement & Vendor Management:Assist in the procurement process, RFQs, and vendor selection.Verify and process vendor invoices, ensuring timely payments and reconciliation.Maintain a database of approved suppliers, contracts, and price negotiations.Track purchase requests, approvals, and procurement workflows.Coordinate with suppliers for quality checks and timely replacements if needed.Administrative & Support Functions:Support HR and Admin teams in operations-related administrative tasks.Assist in travel and accommodation arrangements for employees and project teams.Ensure compliance with company policies, ISO standards, and safety protocols.Monitor office supplies, equipment, and administrative expenses.Provide general administrative assistance such as data entry, filing, and document control.Assist in organizing company meetings, events, and operational reviews.Process Improvement & Reporting:Identify and suggest improvements in workflows and operational efficiency.Support management in budgeting and cost control by tracking operational expenses.Assist in preparing financial and operational reports for decision-making.Ensure adherence to company policies, industry regulations, and quality standards. Required Skills & Qualifications:Bachelors degree in Business Administration, Operations Management, Supply Chain, or a related field.1-3 years of experience in operations support, logistics, procurement, or administrative coordination.Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook, ERP systems).Excellent organizational, multitasking, and time management skills.Strong verbal and written communication skills in English.Ability to work in a fast-paced environment and manage multiple priorities.Knowledge of supply chain, procurement, or project coordination is a plus.Prior experience in the oil & gas, engineering, or manufacturing industry will be an added advantage.

Quality Assurance & Control (QA/QC):Oversee the execution of QA/QC activities during repair, service, troubleshooting, maintenance, and overhauling of equipment, ensuring adherence to CAT III and CAT IV requirements.Review customer specifications and ensure that all quality processes align with the defined requirements.Monitor and validate service execution processes to maintain the highest quality standards.Collaborate with the operations and engineering teams to resolve any quality-related issues.Inspection and Testing:Perform dimensional checks, visual inspections, and Non-Destructive Examinations (NDE) in compliance with customer specifications and industry standards.Prepare and execute inspection and testing plans (ITPs), ensuring that all testing procedures meet the necessary standards.Analyze testing results, identify non-conformances, and recommend corrective and preventive actions.Maintain and calibrate inspection tools and equipment as required.Compliance with Standards:Ensure compliance with API Specification Q2 (Second Edition), ISO 9001:2015, and other applicable industry standards.Support internal and external audits, including customer, third-party, and regulatory audits.Assist in the development and maintenance of the Quality Management System (QMS).Health, Safety, and Environment (HSE):Conduct risk assessments and develop mitigation plans to ensure workplace safety.Implement safety procedures and policies to minimize risks and promote a safe working environment.Monitor and enforce compliance with local and international HSE regulations.Conduct regular HSE training for employees and contractors.Documentation and Reporting:Prepare detailed inspection reports, non-conformance reports, root cause analyses, and corrective action plans.Maintain comprehensive records of QA/QC activities, test results, and safety compliance documentation.Develop and implement quality and safety performance metrics to track improvement areas.Continuous Improvement:Identify opportunities for improvement in QA/QC and HSE practices and develop strategies to enhance performance.Collaborate with cross-functional teams to drive continuous improvement initiatives.Stay updated on industry trends, standards, and regulatory changes, and implement best practices accordingly.Qualifications and Skills:Technical Qualifications:Minimum 5 years of experience in QA/QC, inspection, and HSE roles within the oil and gas or industrial sector.Proven ability to conduct QAQC activities, dimensional inspections, visual inspections, and NDE testing.Familiarity with CAT III & CAT IV requirements for repair, troubleshooting, maintenance, and overhauling.In-depth knowledge of API Specification Q2 (Second Edition) and ISO 9001:2015.Certifications in NDT methods (e.g., Level II in PT, MT, UT) are highly desirable.Experience with inspection and testing tools and equipment.Soft Skills:Strong attention to detail and analytical skills.Excellent communication and interpersonal abilities for effective collaboration with teams and clients.Proficiency in documentation and reporting, with a focus on accuracy and clarity.Ability to handle multiple tasks and meet deadlines in a fast-paced environment.Proactive and self-motivated, with a commitment to maintaining high standards of quality and safety.Key Performance Indicators (KPIs):Compliance rate with QA/QC and HSE standards.Number of non-conformance issues identified and resolved.Accuracy and timeliness of inspection and testing reports.Improvement in safety performance metrics.Successful completion of internal and external audits.