Job Description

Job Title: Company Secretary Location: Airoli, Navi Mumbai Office Time: 12pm to 9pm Mode: Work from Office Job Type: Full-time Job Summary: We are seeking a highly skilled and experienced Company Secretary with a strong background in IPO listings, stock exchange compliance, and corporate governance. The ideal candidate will play a critical role in managing corporate governance frameworks, ensuring compliance with securities regulations, and overseeing the IPO listing process. The candidate will also manage all regulatory filings, reporting requirements, and corporate secretarial functions. Key Responsibilities: Corporate Governance: Advise the board of directors and senior management on corporate governance matters, best practices, and regulatory requirements. Ensure compliance with the statutory and regulatory requirements of companies, including SEBI, stock exchanges, and other government bodies. Maintain and update the corporate governance framework, policies, and procedures. Act as the principal liaison between the company, its shareholders, and regulatory authorities. Regulatory Filings & Reporting: Ensure timely and accurate filing of all required documents with regulatory authorities such as the Securities Exchange Board of India (SEBI), stock exchanges, Registrar of Companies (RoC), etc. Prepare and maintain records of all shareholder meetings, board resolutions, and compliance documentation. Oversee the submission of annual reports, financial statements, and other regulatory filings in compliance with the Companies Act, SEBI regulations, and stock exchange requirements. Stock Exchange Liaison: Serve as the main point of contact between the company and stock exchanges regarding compliance, disclosures, and reporting obligations. Monitor and ensure adherence to stock exchange rules, corporate governance norms, and periodic disclosures. Guide the company through any subsequent post-IPO compliance requirements and corporate actions like bonus issues, rights issues, stock splits, etc. IPO Listing and Compliance: Lead and manage the process of preparing and filing documents for IPO listings on stock exchanges, ensuring compliance with applicable securities laws, rules, and regulations. Coordinate with legal advisors, auditors, underwriters, and regulators during the IPO process to ensure smooth execution. Oversee the preparation and review of the IPO prospectus, filings with the stock exchange, SEBI (or relevant authority), and other stakeholders. Provide expert guidance on all aspects of the IPO process, including regulatory compliance, corporate governance, and reporting requirements. Advisory and Risk Management: Advise senior management and the board on legal, regulatory, and compliance issues related to IPO, corporate governance, and stock exchange regulations. Ensure that all company activities comply with legal and regulatory frameworks, mitigating any risk of non-compliance or penalties. Secretarial Functions: Prepare and maintain minutes of meetings of the board of directors, committees, and general meetings. Manage the companys shareholding records and ensure accurate reporting of share transfers, issuance, and buybacks. Supervise the annual general meeting (AGM) and extraordinary general meeting (EGM) processes, including documentation, filings, and resolutions. Qualifications & Requirements: Education: Associate Member of the Institute of Company Secretaries of India (ICSI) Bachelors degree in Law, Commerce, or a related field. (LLB/MBA preferred). Experience: Minimum of 9-10 years of experience as a Company Secretary, with a strong focus on IPO listings, stock exchange compliance, and corporate governance. Proven experience in managing IPO listing processes, drafting IPO prospectuses, and dealing with regulatory authorities such as SEBI and stock exchanges. In-depth knowledge of securities laws, corporate governance norms, and stock exchange regulations (SEBI, NSE, BSE, etc.). Skills and Competencies: Strong knowledge of the regulatory frameworks related to IPOs, corporate governance, and corporate law. Expertise in handling IPO-related documentation, compliance, and reporting requirements. Excellent communication, negotiation, and presentation skills, with the ability to interact with board members, regulatory authorities, and external stakeholders. Ability to manage multiple tasks and stakeholders simultaneously, with a keen eye for detail. Strong understanding of financial statements, auditing practices, and the legalities involved in public offerings. High ethical standards, discretion, and the ability to handle confidential information. How to Apply: Interested candidates are invited to submit their resume to anandi.bandekar@gebbs.com .