Job Description

Job Summary The Executive - Tender is responsible for managing and coordinating the preparation of tender submissions, ensuring timely and accurate completion of all tender documentation. This role requires strong attention to detail, the ability to interpret project requirements, and excellent organizational skills to support the company's tendering activities for business growth and client acquisition. Key Responsibilities Tender Preparation & Submission: Analyze tender documents, project specifications, and client requirements. Prepare, coordinate, and submit tenders within specified deadlines. Compile and organize necessary documents, such as bid forms, certificates, and compliance documentation. Cost Analysis & Estimation: Prepare detailed cost estimates, BOQs (Bill of Quantities), and rate analysis for tender submissions. Conduct material take-offs, labor costing, and overall project cost assessments. Vendor & Supplier Coordination: Engage with suppliers and subcontractors togather quotations and evaluate their offers. Maintain vendor databases and ensure accurate documentation for bid submission. Conduct market research to analyze cost trends and material pricing. Stakeholder & Client Coordination: Liaise with clients to seek clarification on tender specifications. Respond to post-tender queries and assist in negotiations as required. Ensure all tender documents and submissions comply with internal and external standards. Document Control & Compliance: Maintain a repository of all tender documentation and keep accurate records for audit purposes. Ensure compliance with industry regulations, legal requirements, and internal policies. Key Skills & Qualifications Education: Bachelors degree in Civil Engineering, Tender related, Quantity Surveying, or a related field. Experience: Minimum 2-4 years of experience in quantity surveying, tender management, or cost estimation , preferably in the civil construction or turnkey interior industry. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), AutoCAD, and QS software. Strong knowledge of BOQ preparation, rate analysis, and material cost estimation. Analytical & Negotiation Skills: Ability to perform cost estimation, risk assessment, and value engineering. Strong negotiation skills for dealing with vendors, subcontractors, and clients.