Job Description

Purpose of the Role The Program Manager’s role is for aligning multiple projects, ensuring coordination and management between external stakeholders, facilitate collaboration and communication across various teams to achieve project success, preparing MIS Reports, Project planning & scheduling, managing risks, and ensuring stakeholder engagement. The role requires effective co-ordination of the programme's projects and management of their inter-dependencies including oversight of any risks and issues arising. The PM ensures that all projects within the program are integrated and delivered efficiently on time. Effective communication, strategic mind set and diligent monitoring are key to achieving success across all projects in the program. The Program Manager overseas projects in support of TML business goals and objectives. Typically provides program planning, budgeting, and assessment, develops and implements work scope while adhering to operational policies and procedures for the assigned program. Key responsibilities are set out below. Job Responsibility Program Coordination and Oversight: Coordinate projects: Manage the interdependencies of multiple projects and disciplines to ensure they are on schedule, within budget, and aligned with program objectives. Responsible for managing project management partners on projects and aligning success of partners with the project objectives defined. Oversee risks and issues: Monitor risks and issues that arise. Work with stakeholders: Work closely with stakeholders internal and external to capture Program of requirements for each project. Risk Management: Develop and implement a program-wide risk management plan, identifying potential risks and defining mitigation strategies. Stakeholder Communication: Serve as the primary liaison between contractors, external stakeholders i.e. Design consultants 3rd party consultants, and other involved parties, ensuring clear and consistent communication. Foster strong relationships with Internal project team members and stakeholders and external stakeholders, such as subcontractors, suppliers, regulatory bodies, and community groups as may be necessary. Budget and Financial Management: Monitor Budgets: Track and manage the program’s budget and financial performance across all projects. Ensure that any cost overruns are identified early and corrective actions are taken. Financial Reporting: Provide regular financial reports and forecasts to Project Head including variance analysis. Change Management: Manage and seek approval from Project Head to approve changes to the program scope, schedule, or budget, assessing the financial impact of changes and keeping stakeholders informed. Risk and Issue Management: Risk Assessment: Conduct risk assessments for each project within the program, identifying potential delays, budget issues, and quality concerns. Issue Resolution: Address and resolve issues promptly to avoid delays or budget overruns. Escalate unresolved issues to senior management if necessary. Contingency Planning: Discuss with Project Head and develop and implement contingency plans for critical risks, including cost overruns, schedule delays, and resource shortages. Performance Monitoring and Reporting: Monitor Progress: Track the progress of all projects within the program, comparing actual performance to planned schedules and budgets and review regularly with Project Head, and other key partners i.e. Project Manager, Architect and other team members. Reporting: Prepare and present regular program status reports for, stakeholders, and other interested parties, highlighting key achievements, challenges, and upcoming milestones. Closeout and Handover: Program Closeout: Oversee the closeout phase of the program. Handover to Operations: Coordinate the handover of completed construction projects to the operations team, ensuring all documentation, warranties, and compliance certificates are provided. 6, Communication And Documentation Documentation Management: Ensure that all program-related documents, including contracts, drawings, schedules, and reports, are organized and properly maintained. Stakeholder Communication: Maintain open lines of communication with all stakeholders, providing regular updates on the program’s status, milestones, and performance. Meeting Facilitation: Organize and lead regular meetings with project teams, stakeholders, and contractors to discuss progress, issues, and solutions. Stakeholder Profiles & Nature of Interactions Internal Internal project team members Project management partners External Contractors Subcontractors Suppliers Regulatory bodies Community groups Desired Candidate Profile Bachelor’s degree in engineering and or Construction Management. 6-7 years of experience having worked as a program manager for green field and brown field projects. Skills & Competencies Strong communication skills and experience on having worked in Matrix organization and ability to manage stakeholder relationships. Proficient in using MS Office, MIS Reporting and MS project planning skills. Show more Show less