Detail-Oriented Female Administrative Specialist

Job Description

Key Responsibilities: School Tuition Fee Management: Oversee accurate and timely processing of student tuition fees, maintain fee records, issue receipts, and coordinate with parents regarding payment schedules and outstanding dues. School Enrolment and Admission Management: Manage the end-to-end admissions process, from handling inquiries and applications to maintaining admission records and coordinating with prospective parents. School Website and Digital Platforms Management: Regularly update and manage the schools website and digital platforms to ensure content is current, engaging, and aligned with the school’s communication goals. Fee Management: Ensure comprehensive oversight of all fee-related operations, including auxiliary fees, refunds, and payment reconciliation, in coordination with the accounts department. Student Portfolio Management: Maintain and organise detailed student records, including academic progress, achievements, assessments, and documentation in a structured and accessible digital format. Teacher Portfolio Management: Maintain teacher records such as certifications, training participation, schedules, and performance documentation to support institutional transparency and planning. Vendor Management: Liaise with vendors and service providers for school-related supplies and services, negotiate contracts, ensure timely deliveries, and maintain accurate vendor records. Event Management: Plan, coordinate, and execute school events in collaboration with staff and external vendors, ensuring logistical efficiency and adherence to school branding and safety protocols. Parent-Teacher Correspondence Management: Serve as the point of contact for formal communication between parents and teaching staff, ensuring clarity, confidentiality, and timely updates on student matters. Qualifications: Bachelor’s or Master’s Degree from a recognised institution. Minimum of 4–5 years of relevant experience in administrative or operations-based roles, preferably within an educational or early childhood setting. Excellent command of both spoken and written English, with the ability to communicate professionally and effectively with staff, parents, and external stakeholders.