Documentation Executive (Shipping / Logistics)

Job Description

We are looking for a detail-oriented and organized Documentation Executive to manage and process all shipping-related documentation. The ideal candidate will have prior experience in export/import documentation and a good understanding of shipping procedures, compliance, and coordination with internal and external stakeholders. Key Responsibilities: Prepare and process shipping documents (Bill of Lading, Invoice, Packing List, etc.) Coordinate with shipping lines, freight forwarders, and CHA for timely documentation Handle pre- and post-shipment documentation for exports/imports Ensure compliance with all regulatory requirements and company policies Maintain accurate and up-to-date records of all shipping documentation Follow up with clients, agents, and internal teams for documentation flow Assist in audit preparation and data reporting related to shipments Communicate with banks for document submission under LC (Letter of Credit), if applicable Candidate Requirements: Graduate in Commerce or related field preferred 1 to 3 years of relevant experience in shipping documentation Knowledge of export/import procedures and INCOTERMS Proficient in MS Office (Excel, Word, Outlook) Strong communication and coordination skills Attention to detail and ability to meet deadlines Experience working with shipping lines and freight forwarders is a plus What We Offer: A professional and collaborative work environment Career growth within a reputable shipping company Competitive salary and performance-based benefits Job Type: Full-time Pay: ₹11,018.02 - ₹55,043.79 per month Schedule: Day shift Morning shift Work Location: In person