Job Description

12 Flags seeks an exceptional Executive Assistant to join our high-performing team. In this role, you will serve as a trusted confidante to senior executives, providing comprehensive administrative and operational support while actively contributing to various initiatives. Responsibilities: Partner with senior leaders: Manage calendars, schedules, and travel arrangements, ensuring optimal time utilization and alignment with critical priorities. Craft a thriving executive office experience: Manage office supplies, cater to guest needs, arrange catering and refreshments for meetings, oversee maintenance and repairs, and ensure a professional and well-maintained office environment Communicate effectively across all levels: Build strong relationships with internal and external stakeholders, fostering a collaborative and productive work environment. Develop and implement operational improvements: Foster a culture of efficiency by streamlining workflows, identifying inadequacies, proposing solutions, and champion their implementation for enhanced team productivity. Coordinate for office projects and networking initiatives: Manage cross-functional stakeholders, track progress, and ensure successful execution on time and within budget. Proactively identify and address challenges: Analyze data, conduct research, and present insightful recommendations to optimize processes and drive efficiency. Qualifications: Bachelor's degree or equivalent experience. 3-5 years of experience in a high-level administrative or executive support role (preferably with VC/PE funds or financial institutions). Proven track record of success in managing complex projects and initiatives. Exceptional organizational and time management skills, with a meticulous attention to detail. Strong analytical and problem-solving abilities, coupled with a proactive and solutions-oriented mindset. Excellent written and verbal communication skills, with the ability to effectively communicate with diverse stakeholders. Demonstrated ability to manage confidential information and navigate a fast-paced, demanding environment. 12 Flags offers a competitive compensation and benefits package, along with the opportunity to work in a dynamic and collaborative environment. You'll have the chance to develop your skills, gain valuable exposure to senior leadership, and make a significant impact on the success of the organization. If you're a highly motivated and results-oriented individual seeking a challenging and rewarding career, we encourage you to apply.