Executive Assistant and Admin Manager

Job Description

Role Summary NZ Seasonal Wear is seeking a dynamic and detail-oriented Executive Assistant cum Admin to support the Director and ensure smooth day-to-day operations of the leadership office. This pivotal role requires a high level of discretion, multitasking, and proactive communication to manage executive responsibilities and administrative functions efficiently. Key Responsibilities Executive Support Provide high-quality, proactive assistance to the Director in all business and operational matters. Manage calendars, schedule meetings, and coordinate travel logistics and itineraries. Prepare high-level business communications, reports, dashboards, and presentations. Strategic & Project Support Assist the Director in strategic planning and execution. Track ongoing projects, ensure timely deliverables, and generate progress reports. Conduct market and business research; summarize insights for decision-making. Communication & Coordination Act as a liaison between internal departments and external stakeholders. Maintain clear, timely, and professional communication flow on behalf of the Director. Draft and review emails, internal memos, and external communications. Administrative Management Maintain and organize records, documentation, and reports. Coordinate internal events, vendor management, office admin tasks, and facility support. Ensure office operations run smoothly, including supplies, logistics, and compliance. Meeting & Documentation Support Organize, attend, and take minutes of key meetings. Track action items and follow-up to ensure timely closure. Maintain confidentiality of sensitive information at all times. Candidate Profile Education & Experience MBA from a reputed B-School preferred. 2–5 years of experience supporting C-level executives. Background in FMCG, Retail, or related industries is a plus. Skills & Competencies Exceptional organizational and multitasking skills. Strong command of Microsoft Office Suite (Excel, PowerPoint, Word). Comfortable using AI tools, ChatGPT, etc Excellent written and verbal communication skills. High level of integrity, discretion, and professionalism. Analytical mindset with strong problem-solving ability. Self-driven with the ability to work independently in a fast-paced environment. Reports To : Director, NZ Seasonal Wear Work Location : Thane, Mumbai Show more Show less