Executive Assistant

Job Description

Job Title: Executive Assistant Location : Surat, Gujarat Key Responsibilities: 1. Communication Management: Organize and manage the Management daily schedule, including meetings, appointments, and tasks. Handle calls, emails, follow ups and correspondence to ensure efficient and timely communication. Follow up and manage relationships with customers and vendors on behalf of the Business Head and Management. 2. Document Management: File, scan, and upload important documents such as Work Orders, Completion Certificates, and other relevant materials. Maintain organized soft copy records using software tools. 3. Report Collection and Analysis: Collect and analyze reports from various business verticals, including Software, Project Management, Animation, Scaffold Contract, Graphics, and Business Development. Summarize findings and prepare professional presentations for management review. 4. Document Drafting: Draft letters, emails, proposals, presentations, commercials, and reports tailored to specific requirements. 5. Travel and Expense Management: Handle ticket bookings (train, air, etc.) and hotel reservations for office travel. Maintain accurate records and track expenses related to employee travel. Manage bills and coordinate with the accounting department to ensure efficient expense tracking and reimbursement. Skills and Qualifications: Strong organizational and time management skills. Excellent written and verbal communication skills. Proficiency in office productivity tools, including MS Office (Word, Excel, PowerPoint). Ability to analyze data and prepare concise reports. Experience in managing travel arrangements and expense tracking. Attention to detail and ability to handle multiple tasks efficiently. Familiarity with business operations in fields like Software, Project Management, or similar areas is a plus. Why Join Us? Work closely with a dynamic leadership team. Exposure to diverse business verticals and innovative projects. Immediate joining opportunities available for qualified candidates. Interested candidates who can join immediately will be given preference. submit CV via WhatsApp or call at 9227695202