Executive Assistant

Job Description

Provide Exectutive Admin support to the Leader(VP, Managing Director) by preparing correspondence, etc. ü Make sure that the Leader is fully prepared for all meetings and activities ü Organize documents, maintain records and take notes at meetings and any other administrative tasks ü Manage and coordinate with cross functional departments ü Manage multiple schedules and maintain communication across teams ü Be focused, consistent, punctual and reliable ü Be organized and trustworthy with confidential and personal information ü Calendar management ü Excellent communication and interpersonal skills ü Be proactive and process oriented ü Handle PR activities ü Experience in coordination activities , including prioritizing action plans, calendar management, and vendor management. ü Scheduling meetings , ü Proactively follows up and coordinates with the team to get the work done on time. ü On a monthly/Weekly basis, provide a project status report/summary to upper management. ü Responsible for the flow of information from the project owner to the team regarding the project. ü Information on the development of project management should be kept up to date. ü Strong ability to give attention to details, as well as tested organizational skills. ü Updating and reporting on the schedule's progress. ü Make appropriate, informed decisions regarding priorities and available time. ü Assisting with the formatting, publishing, recording, or sharing of reports and documents. ü Maintain, manage, and document all project reports and statements. ü Maintain close contact with the seniors to keep them informed of upcoming commitments and responsibilities and follow up as needed.