Job Description

Job Title: Executive Assistant / Personal Assistant Location: Jubilee Hills Road Number 36 Department: Executive Office Reports to: Managing Director Job Summary We are seeking a highly organized, proactive, and sharp Executive Assistant (EA) / Personal Assistant (PA) to provide comprehensive support to the Managing Director. The ideal candidate will be a multitasking individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs while ensuring seamless operations for the executive and the organization. Key Responsibilities Administrative Support: Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle confidential information with the utmost discretion. Communication Management: Act as the primary point of contact between the executive and internal/external stakeholders. Screen and manage phone calls, emails, and correspondence, ensuring timely responses. Draft and proofread emails, letters, and other communications on behalf of the executive. Travel and Logistics: Coordinate complex travel arrangements, including flights, accommodations, and itineraries. Ensure all travel plans are aligned with the executives schedule and preferences. Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions. Attend meetings, take notes, and track action items to ensure timely completion. Task and Project Management: Assist in managing projects, ensuring deadlines are met and deliverables are completed. Prioritize tasks and manage time effectively to support the executive’s goals. Personal Assistance: Handle personal tasks and errands for the executive as needed, such as managing household staff, scheduling personal appointments, or coordinating family events. Office Management: Oversee office operations, including maintaining supplies, managing budgets, and liaising with vendors. Ensure the executive’s workspace is organized and efficient. Special Projects: Support the executive with ad-hoc projects, research and initiatives as required. Qualifications Bachelor’s degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to multitask and prioritize effectively in a fast-paced environment. High level of professionalism, integrity, and discretion. Strong problem-solving skills and the ability to anticipate needs. A proactive and self-motivated attitude. Working Conditions This is a full-time position with occasional flexibility for after-hours support. Fast-paced and dynamic work environment. Benefits Competitive salary. Provident Fund. Health insurance. Opportunities for professional development and career growth. Paid time off. Daily Snack Yearly Bonus A supportive and collaborative work environment. Why Join Us? This is an exciting opportunity to work closely with a high-performing executive and contribute to the success of a dynamic organization. If you are a sharp, multitasking individual with a passion for excellence, we encourage you to apply and become a key part of our team.