Job Description

Responsible for managing the CEO's calendar including scheduling / organizing all types of meetings including client meetings, executive team meetings, board meetings etc This includes finding a time that works for all parties, prepping the CEO for the meeting, minuting the meetings, sending out recaps and next step action items to attendees and following up on the same for completion as per committed timelinesResponsible for monitoring inbox, drafting email correspondence and responding on behalf of the CEO Also responsible for highlighting emails that may require the CEO's immediate action / importanceResponsible for preparing, drafting, proofreading and executing accurate business correspondence (both internal and external) on behalf of the CEO using excellent communication skills An example of an internal communication scenario would be sending out a company-wide update introducing a new initiative An example of an external communication would be responding to or reaching out to a client on behalf of the CEO Tracking timelines and deliverables and ensuring accomplishment of the same involving multiple stakeholders Responsible for helping the CEO in specific proposals / projects by undertaking research where required and presenting the same in the required form Preparing reports / presentations for the CEO Responsible for proofreading documents shared with the CEOs office before submission to the CEO for further action Responsible for planning, booking and coordinating travel arrangements for the CEO and problem solving any issues that may arise Responsible for handling expense management details for the CEO Responsible for event planning including team building, conferences, client events etc Responsible for handling / coordinating any personal requirements for the CEO Candidate Profile Excellent organizational skills and ability to maintain an orderly system so as to be able to multitask yet stick to schedules, not miss deadlines, lose track of important details etc Time management is essential - the ability to multitask, take interruptions in stride, stay focussed and prioritize effectively Excellent verbal and written communication skills are paramount and he / she must know how to speak / write professionally to executives, business partners and clients Impeccable attention to detail to ensure that there no are errors in his / her tasks Proficiency in office productivity suites (MS Office 365 / Google Apps), ability to design and edit presentations and materials Ability to conduct research and present data in a succinct and well-written manner Ability to maintain a high level of integrity and discretion in handling confidential / personal information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff etc