Job Description

Overview The Executive Assistant to the CEO plays a vital role in ensuring the efficient operation of the executive office. This position provides high-level administrative support to the Chief Executive Officer, managing schedules, communications, and critical projects. The Executive Assistant functions as a gatekeeper, ensuring priorities are met while handling sensitive information with complete confidentiality. This role is essential in facilitating effective communication between the CEO and other stakeholders, including board members and clients. In addition to traditional administrative duties, this position often demands a strategic mindset to assist in decision-making processes, project management, and task prioritization. The ideal candidate will possess not only exemplary organizational skills but also the ability to adapt to the fast-paced demands of a CEOs office, ultimately contributing to the overall efficiency and success of the organization. Key Responsibilities Manage the CEOs calendar, scheduling meetings, appointments, and travel arrangements. Serve as the primary point of contact between the CEO and internal/external stakeholders. Prepare and edit correspondence, communications, presentations, and other documents for the CEO. Conduct research and compile information for reports, presentations, and proposals. Coordinate logistics for board meetings, including agenda preparation and minute-taking. Assist in the development and implementation of organizational policies. Handle sensitive information in a confidential manner. Organize and prioritize incoming requests and communications to the CEO. Follow up on actions and deliverables to ensure timely completion. Develop and maintain a filing system for important documents and records. Track and manage budgets for projects as directed by the CEO. Liaise with other administrative staff to ensure smooth office operations. Support the CEO in special projects and initiatives as needed. Oversee office management tasks, ensuring supplies and equipment are available and maintained. Assist with event planning and coordination for internal and external functions. Required Qualifications Bachelor s degree in Business Administration, Management, or related field. Proven experience as an executive assistant or in a similar administrative role. Exceptional organizational and time management skills. Strong understanding of office management responsibilities and procedures. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize workloads effectively. Strong problem-solving skills with a detail-oriented mindset. Experience in maintaining confidentiality and handling sensitive information. Ability to work under pressure in a fast-paced environment. Demonstrated interpersonal skills and the ability to work well with diverse teams. Flexible and adaptable approach with a can-do attitude. Strong initiative and the ability to work independently. Familiarity with project management methodologies is a plus. Prior experience in a corporate or executive setting is preferred.