Executive Assistant to Chief Executive Officer

Job Description

Job Purpose:Nazara Technologies is currently recruiting an Executive Assistant to the CEO / Joint MD. The role will provide day-to-day administrative and qualitative support to the Management team; whilst maintaining highest standards of professionalism. The person will accomplish this through a respectful, constructive and energetic style, guided by the objectives of company. This person will be reporting to the CEO / Joint MD and work closely with other management team members. Location: Nariman Point / Worli Key Responsibilities: Calendar Management: Managing and organizing executive calendars, scheduling meetings, and sending reminders.Travel Arrangements: Booking flights, hotels, and transportation, and creating travel itineraries. Meeting Coordination: Preparing meeting agendas, taking minutes, following up as necessary and ensuring all necessary materials are available. Document Preparation: Drafting reports, creating presentations, and correspondence. Event Planning: Organizing internal and external events, including conferences and workshops. Information Management: Maintaining contact databases, organizing files, and serving as the information hub for the executive office.Communication Management: Answering phone calls, screening visitors, handling email correspondence and interfacing with clients.Projects: Lead and/or actively participate in Projects run by the CEO/ Joint MDs Office by providing critical support and insights.Represent the organisation, develop and sustain a level of professionalism among staff and external parties. Skills & Qualifications: Minimum 5+ years of experience as an Executive Assistant, reporting directly to senior managementAdvanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software, including extensive usage of AI.Proficiency in collaboration and delegation of dutiesStrong organizational, project management & problem-solving skillsImpeccable multi-tasking abilitiesExceptional interpersonal skillsUphold a strict level of confidentiality