Job Description

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions