Job Description

Role & responsibilities Diary management Emailing experience essential Booking meetings/appointments Business travel booking flights, hotels, car hire, etc. Organising visas Arranging visa invitation letters to overseas visitors Maintaining CEO's travel log Maintaining the CEO's planner Fielding calls for the CEO and taking messages Organising food/refreshments for business lunches Provide cover when necessary for other duties- mainly absence reports and incoming/outgoing post and Boardroom bookings Inputting and updating contact details into Outlook Carrying out research for particular projects as requested by the CEO Organising corporate & staff events Taking minutes at various management meetings and typing up minutes Organising interviews/ liaising with other agencies Organising CEO's personal hobby insurance, track/test days, flights, and hotels where required. Assisting CEO with personal holidays/events Ad hoc paperwork & duties Interpersonal Skills: Ability to multitask and experience in dealing with a demanding role and high-level workload Ability to prioritise work & manage time effectively and be proactive Excellent Organizational skills Communication skills the ability to communicate well at all levels Demonstrate a professional manner at all times and possess the ability to remain calm under pressure Self-motivated Ability to maintain a high level of discretion