Executive Assistant To Director

Job Description

Role Purpose To Complete a broad variety of administrative tasks that facilitate the Managing Director's ability to effectively lead the organization, including: assisting with special projects; documentation; correspondence; preparing reports, and presentations; preparing agendas & Minutes of meetings with staff and outside parties and preparing itineraries for travel. To be the supportive force to the Managing Director, while maintaining confidence. Ultimately, contribute to the efficiency of the business by providing personalized and timely support to the Managing Director Role & responsibilities Reporting directly to the Managing Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the Managing Director To Complete a broad variety of administrative tasks for the Managing Director including: managing an extremely active calendar of appointments; completing expense reports; Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the Managing Director schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director time and office. Communicates directly, and on behalf of the Managing Director, with Internal & External Stakeholders and others, on matters related to Managing Director programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the Managing Director office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.. You will have access to confidential information, requiring absolute discretion at all times. Any other duties appropriate to the post. Key Skill's Should have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and Clients. Time management and planning skills. Strong communication skills (in person, on the phone, and in email). Proficiency in English (Knowledge of additional foreign language will be an advantage). Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), G-Suite and Social Media web platforms. Knowledge of SAP ERP software is an added advantage Willing to travel if required. NOTE:- Interested candidates please call for an interview And share your resume over mail. Contact - Dhruv Singh 7014128817 Email ID - hr@jccinfraprojects.com