Executive Assistant To Director

Job Description

Key Responsibilities: Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. Prior experience in a personal assistant, executive secretary, or office manager role. Managing and organizing diaries, and scheduling appointments, meetings, and events. Taking meeting minutes & Transcribing from dictation. Organizing meetings and conferences. Preparing reports, presentations and briefs. Maintaining databases and filing systems. Collating and filing the managers business expenses and travel expenses. Conducting research on behalf of the manager. Ability to follow established processes. Highly organized with excellent time management skills. Ability to communicate clearly and concisely with clients of all levels both internally and externally. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Experience in creating and maintaining office management systems and procedures. Customer service skills. Ability to multitask and prioritize workloads. High level of attention to detail.