Job Description

Overview The Executive Assistant to the Managing Director (MD) plays a vital role in ensuring that the executives agenda moves seamlessly. This position requires an individual who not only coordinates and manages a variety of administrative and operational tasks but also acts as a liaison between the MD and internal as well as external stakeholders. The Executive Assistant will handle confidential materials with discretion while establishing an efficient office environment. This position demands a high level of professionalism, superior judgment, and the ability to work collaboratively. The Executive Assistant must possess strong organizational and communication skills to support the MD in achieving strategic goals and executing business operations smoothly. In a fast-paced working environment, this role acts as the MDs right hand, facilitating workflows and processes, enabling the executive to focus on high-priority functions. The success of the Executive Assistant is measured by their ability to anticipate the needs of the MD, manage their progression, and ultimately contribute to the higher efficiency of the organization. Key Responsibilities Manage the MDs calendar, scheduling meetings and appointments. Prepare and organize meeting agendas and materials. Take minutes during meetings and ensure timely follow-ups on action items. Maintain a comprehensive filing system for important documents. Handle confidential information with discretion and maintain trust. Assist in preparing presentations and reports for meetings. Coordinate domestic and international travel arrangements. Act as a point of contact between the MD and various stakeholders. Prepare correspondence and manage inbound and outbound communications. Perform research and compile data for meetings and presentations. Assist with project management and ensure deadlines are met. Implement and maintain office procedures to enhance efficiency. Support financial tasks such as invoice processing and expense reporting. Handle special projects and other assignments as needed. Facilitate effective communication within the executive team. Required Qualifications Bachelors degree in Business Administration or related field preferred. 3-5 years of experience as an Executive Assistant or in similar roles. Proven experience in managing schedules and administrative tasks. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional written and verbal communication skills. Ability to multitask and prioritize effectively in a fast-paced environment. Experience with project management tools is a plus. Demonstrated ability to handle sensitive information confidentially. Strong organizational skills with attention to detail. Ability to work independently and in collaboration with a team. Excellent problem-solving skills and a proactive approach. Familiarity with office equipment and technology platforms. Ability to adapt to changing priorities and executive demands. Professional demeanor and positive attitude. Knowledge of business terminology and etiquette. Experience in the industry or sector relevant to the organization is beneficial.