Executive - Sales Documentation (Export Sales)

Job Description

Key Responsibilities: Sales Order & Contract Documentation: Prepare and verify Proforma Invoices, Sales Contracts, and Order Confirmations . Ensure all contract terms are aligned with customer agreements. 2. Export Compliance & Documentation Management: Generate and verify export-related documents, including: - Commercial Invoices - Packing Lists - Bill of Lading (BL) Drafts - Certificates of Origin (COO) - Phyto Certificates (if required) Ensure 100% accuracy in documentation to avoid amendments and penalties. 3. Shipping & Payment Coordination: Work closely with logistics and finance teams to ensure timely submission of documents for shipment clearance. Ensure all shipping documents are dispatched to customers within 24 hours of vessel departure . Verify Letter of Credit (LC) documentation to prevent discrepancies. 4. Record Keeping & MIS Reporting: Maintain a centralized database of all sales documentation for audit and reference. Provide weekly reports on pending documentation, completed orders, and any compliance risks.