Personal Assistant and Office ManagerThis hybrid role combines high-level administrative support with effective office management to ensure seamless organizational operations, enhanced productivity, and a well-maintained work environment. The ideal candidate will work closely with senior leaders while managing office-related activities and providing a welcoming environment for employees and visitors.Key Responsibilities:1. Administrative Support:Manage calendars, schedule meetings, and handle correspondence for the CEO and senior management.Prepare logistics for internal meetings, leadership cadences, and other company events.Support travel coordination, including organizing complex travel itineraries and managing vendor relationships.2. Office Operations:Oversee office operations, including supplies, equipment, maintenance, and repairs.Partner with HR to manage and update office policies and procedures.Organize and support office events, such as celebrations, conferences, and leadership gatherings.Act as the primary contact for facility management vendors, including cleaning, catering, and security services.Manage vendor contracts and price negotiations in collaboration with procurement.3. Employee and Visitor Support:Address employee queries related to office management and provide support to visitors.Maintain a welcoming and productive work environment for all employees.Support onboarding logistics for new hires, ensuring smooth transitions and workspace arrangements.4. Problem Solving and Efficiency:Anticipate and address potential challenges proactively, ensuring timely resolutions.Translate management requirements into actionable plans and execute them efficiently.Qualifications:5+ years of experience as a Personal Assistant, Office Manager, or in a similar role, preferably in a fast-paced, technology-driven environment.Exceptional organizational and multitasking skills with the ability to prioritize effectively.Strong verbal and written communication skills.Proficiency in MS Office and other office management tools.A proactive and solution-oriented mindset with sound judgment, confidentiality, and discretion.Experience in event planning, travel management, and vendor negotiations is a plus.About Us:Exponential AI drastically accelerates the process of building, deploying, and scaling enterprise grade AI solutions enabling evidence based decision making, accelerating automation of complex enterprise processes, and continuously gathering feedback to nurture and curate the strategic and operational knowledge of the models it operates. Exponential AIs enterprise grade AI Platform Enso enables organizations to create value in production in less than three months.Exponential AI is partnered with leading Fortune 50 clients across Healthcare, Life Sciences, Retail and Financial Services accelerating their enterprise digital transformations with AI.
