Female Recruitment Coordinator ( Recruitment & Administrative Exp)

Job Description

Progenesis IVF PVT .LTD Location : Thane Hiranandani Estate Job Summary: We are looking for a proactive and detail-oriented Recruitment Coordinator who will play a vital role in supporting the end-to-end recruitment process, managing MIS reporting, and ensuring smooth onboarding and administrative operations. The ideal candidate should have a strong grip on data handling, recruitment coordination, and HR documentation, and be capable of multitasking in a dynamic HR environment. Key Responsibilities:1. Recruitment & Talent Acquisition Support: Manage the full recruitment life cycle for junior to mid-level roles across departments. Collaborate with hiring managers to understand job requirements and define hiring strategies. Post job advertisements on various job portals, social media, and internal platforms. Screen resumes, conduct initial HR interviews, and shortlist suitable candidates. Schedule interviews, coordinate with interview panels, and ensure timely feedback collection. Follow up with selected candidates for documentation, offer letters, and joining confirmation. Maintain recruitment trackers, candidate databases, and interview evaluation records. 2. MIS & Data Management: Prepare and maintain accurate recruitment MIS including hiring funnel, TAT reports, offer vs joining analysis, and source performance. Ensure real-time updates and error-free data in Excel trackers or ATS platforms. 3. Onboarding & Induction: Plan and execute Day 1 onboarding process for new hires, including documentation, welcome kits, and induction schedules. Coordinate with IT/Admin for system access, email IDs, seating arrangements, and ID card creation. Conduct basic induction/orientation sessions about company policies, values, and code of conduct. Ensure smooth handover to HRBP or reporting managers post-induction. 4. Administrative & HR Support: Maintain and organize employee and recruitment records (both digital and physical). Ensure timely creation and issuance of employee ID cards, business cards, and access badges. Support HR events, engagement activities, and internal communication initiatives. Handle administrative responsibilities related to interviews (meeting rooms, candidate refreshments, etc.) Key Skills & Competencies: Strong knowledge of recruitment process and coordination Excellent in MS Excel (Advanced formulas, Pivot Tables, MIS dashboards) Familiarity with ATS platforms and HRIS tools Excellent communication and interpersonal skills Detail-oriented with good organizational and time management abilities Ability to handle confidential information with discretion Qualifications: 2 years of Min experience in recruitment coordination, HR operations, or MIS reporting Prior experience in fast-paced environments like IT, healthcare, or service-based companies preferred Tools & Systems Experience (Preferred): Excel, Google Sheets MS Office Suite (Word, PowerPoint) ID card software or ERP-based admin tools (basic knowledge) Job Type: Full-time Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Application Question(s): What is your Current CTC? What is Your Expected CTC? Experience: Recruitment Coordinator: 2 years (Required) Location: Hiranandani Estate, Thane, Maharashtra (Required) Work Location: In person