Field Officer - Marine Operations

Job Description

Job Description Job Description for Field Officer - Marine Document Number NAYA-HR-MARINE-JD-13 Version / Revision 01 / 04 Date 16 / MAY / 2022 Prepared by System Coordinator Reviewed by Area Manager Approved by HoD JD reviewed as part of the HR Process Effectiveness Project in December 2022 AMENDMENT DETAILS Amendment Discard Insert Notes on Amendments No Date dd.mm.yyyy Details RevNo. Details Rev No. 1 20.08.2018 Old Procedure 00 Revised Procedure NAYA-HR-VOTL-JD-03 01.00 Organizational Change Requirement 2 24.09.2020 Revised Procedure NAYA-HR-VOTL-JD-03 01.00 NAYA-HR-VOTL-JD-13 01.01 Change in document number 3 18.01.2021 NAYA-HR-VOTL-JD-13 01.01 NAYA-HR-MARINE-JD-13 01.02 Organizational change requirement (VOTL merged with Nayara Energy Ltd) 4 22.02.2021 NAYA-HR-MARINE-JD-13 01.02 NAYA-HR-MARINE-JD-13 01.03 Changes in Job Purpose and Responsibilities. 5 16.05.2022 NAYA-HR-MARINE-JD-13 1.03 NAYA-HR-MARINE-JD-13 1.04 Changes in Job Purpose and Responsibilities. JOB PURPOSE Performing duties as Field Officer in the process area and as Marine Officer on-board ships berthing at Jetty, ensuring all the operational activities are completed safely in minimum time. Optimization in operation and documentation time for faster evacuation of product. Carrying out pigging operation during grade changeover to avoid contamination of product in safer & effective manner. Continuous monitoring of quality parameters during cargo loading operations at Jetty, Jetty header flushing, draining operations, Slop transfer operations. Continuous monitoring of operation at sea water intake. Ensuring overall safety during the Operations. ORGANISATIONAL CHART RESPONSIBILITIES RESPONSIBILITES ACTIVITIES Operations As directed by Shift-in-Charge Jetty/Vessel/Pigging/SWI Operations & Pipeline draining Performing duties as Field Officer in the process area and as Marine Officer on board ships berthing at Jetty, ensuring all the operational activities are completed safely in minimum time. Optimization in operation and documentation time for faster evacuation of product. Carrying out pigging operation during grade changeover to avoid contamination of product in safer & effective manner. Carry out Product Pipe draining/flushing operation effectively to avoid contamination. Continuous monitoring of operation at sea water intake QUALITY MANAGEMENT SYSTEM Systems, Policies & Procedures: To implement the improvement of systems, procedures & policies during the shift in order to create a management framework to achieve business's goals. Shift wise implementation of unit specific Systems, Policies & Procedures under the guidance of Shift –In – Charge/ Port Captain / Head Marine Effective Communication to all the employees concerned for effective implementation of Systems, Policies & Procedures. Ensuring proper implementation of SOPs across the operating unit. Management : To implement the unit Systems, Policies & Procedures during his shift In order to achieve targeted outcomes as efficiently as possible Authority-to take deviations in case of emergencies with information to Shift –In-Charge / Port Captain / Head NEMT. Shift wise follow-up and monitoring of implementation of the systems, policies & procedures. To optimize the yield through put as decided in daily planning meeting. To participate in the ABC meeting to facilitate in problem solving and decision making. Team Management: Under the guidance of SIC/Port Captain/Head NEMT, he grooms the team members to achieve the team's objectives and continue to do so over time. To ensure that team members are clear about their roles and guide them. To ensure the proper growth opportunity for each employee through identification & implementation of training needs, Introduce job rotation within the department. To follow up in order to ensure that clear cut goals for the identified positions are met. To report to SIC/Port Captain/Head- Marine any deviations during the shift and actions taken. OHSMS HSEF CARE & WELFARE: To comply with the effective implementation of all HSEF procedures pertinent to specified area in order to achieve a safe and healthy work place during the shift. Authority-No. Of work after checking the relevant procedural requirements and ensuring 100% safety compliances for the job. Effective Implementation of Tenets of Operational Excellence in all the areas of Operations in the shift. To carry out safety Audits as directed by Head marine Operations. Carry out PSSR as an operations team member as per requirements. In case of emergency, to take immediate emergency action to protect personnel and to contain the incident. Maintain proper House Keeping during the shift. Reporting of near misses, incidents, accidents during the shift. Report for all maintenance related activities Authority: Issue/Reject of Work Permit after checking the relevant procedural requirements and ensuring 100% safety. To report all near misses in the shift. To report all the incidents of fire and also accidents during the shift. To issue work permits for all maintenance related activities. To Report/Register job requests for the jobs. ENVIRONMENT MANAGEMENT SYSTEM Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective Unit operations. Authority: To initiate and stop effluent evacuation disposal procedures according to safety and environment norms. To ensure adherence to the all health, safety, and environment systems during all Operational activities. To ensure compliance of environmental legal requirement related to his/her operational area. Awareness regarding environmental consequences of deviations from SOPs in his/her operational area. Individual shall be responsible and ensure that he/ she is aware of all the RIMS & EnMS documents for respective department which includes process plan, SOP, AIRR, Department Objectives & Targets and legal compliance pertaining to their KRA/KPI. ENERGY MANAGEMENT SYSTEMS 50001:2018 Energy Management systems ISO 50001:2018 Awareness about energy policy, significant energy uses, energy objectives and energy management system. Observing and there after Reporting to higher authority (reporting higher level manager) deviation from reference objective target (Energy parameters) for optimal energy performance. Individual shall be responsible and ensure that he/ she is aware of all the RIMS & EnMS documents for respective department which includes process plan, SOP, AIRR, Department Objectives & Targets and legal compliance pertaining to their KRA/KPI. KEY CHALLENGES To maintain all operation parameters while loading/unloading at jetty as per Ship shore safety checklist, pre cargo agreement and quality management. To maintain all operation parameters at Sea Water Intake. To ensure that all the activities in the Marine Area are carried out smoothly and in a time bound manner following the SOPs. To ensure that mandatory PPE & work permit compliance are maintained in all the activities all the time. To ensure equipment reliability during cargo operations. Training of new recruits & enhancing team competency. KEY DECISIONS Made by Jobholder: To take immediate action during emergencies as per SOP /Inform SIC/Port Captain/Head Marine. Timely handover of equipment for preventive maintenance. Immediate corrective actions for safety non-compliance. Take immediate action for product quality deviation at odd hours & Iniform SIC/Head Marine. Efficient, Safe & Smooth operations without any incident/accident, spillage, delay and/or demurrage. Recommendations to superior: Feedback regarding Contractual manpower performance and effective implementation of SOPs and suggest required changes. Suggest for improvement of Operational performance by modifications etc. INTERACTIONS Internal Interactions: Regular interactions with shift team members. To participate in ABC/ASC meeting for sharing Operational problems and its liquidation within time bound framework. To co-ordinate with PIT,COT, Utility, Fire & Safety Co-ordinate with Maintenance Team for regular & unplanned jobs. External Interactions: Interaction with Deendayal Port Trust for smooth operations & timely vessel turnover. Interaction with Shipping Agent, Cargo surveyors, Suppliers etc for timely vessel turnover. DIMENSIONS Financial Dimensions: Minimization of slop generation during loading operations and emergencies. Emphasis on safe operation while achieving best possible Turnaround time of tankers. Optimization of bunker consumption. Provide value added suggestion & implantation of the same for reducing the variable cost & the repetitive of cost. Other Dimensions: Nurturing of new joiners. Interaction with other dept. personnel. Team Size: Direct Reports:- Nil Indirect Reports:- Nil SKILLS & KNOWLEDGE Educational Qualifications & Certifications: BE (Mechanical /Chemical/Electrical) Diploma (Mechanical/Chemical/Electrical) with 2 years relevant marine operation experience. Relevant (Functional/Level) & Total Years of Experience: Relevant Experience - 2- 5 years Total Experience 2- 5 years Functional Skills: Should have knowledge in Marine operations, Marine Loading Arm & Tank Farm. Should have product domain knowledge. Should have knowledge of product, quality parameters, environment, Safety and Energy Management. Behavioural Skills: Communication and inter-personal skills. Nurturing Skill. Analytical Skill. Responsibilities RESPONSIBILITIES RESPONSIBILITES ACTIVITIES Operations As directed by Shift-in-Charge Jetty/Vessel/Pigging/SWI Operations & Pipeline draining Performing duties as Field Officer in the process area and as Marine Officer on board ships berthing at Jetty, ensuring all the operational activities are completed safely in minimum time. Optimization in operation and documentation time for faster evacuation of product. Carrying out pigging operation during grade changeover to avoid contamination of product in safer & effective manner. Carry out Product Pipe draining/flushing operation effectively to avoid contamination. Continuous monitoring of operation at sea water intake QUALITY MANAGEMENT SYSTEM Systems, Policies & Procedures: To implement the improvement of systems, procedures & policies during the shift in order to create a management framework to achieve business's goals. Shift wise implementation of unit specific Systems, Policies & Procedures under the guidance of Shift –In – Charge/ Port Captain / Head Marine Effective Communication to all the employees concerned for effective implementation of Systems, Policies & Procedures. Ensuring proper implementation of SOPs across the operating unit. Management : To implement the unit Systems, Policies & Procedures during his shift In order to achieve targeted outcomes as efficiently as possible Authority-to take deviations in case of emergencies with information to Shift –In-Charge / Port Captain / Head NEMT. Shift wise follow-up and monitoring of implementation of the systems, policies & procedures. To optimize the yield through put as decided in daily planning meeting. To participate in the ABC meeting to facilitate in problem solving and decision making. Team Management: Under the guidance of SIC/Port Captain/Head NEMT, he grooms the team members to achieve the team's objectives and continue to do so over time. To ensure that team members are clear about their roles and guide them. To ensure the proper growth opportunity for each employee through identification & implementation of training needs, Introduce job rotation within the department. To follow up in order to ensure that clear cut goals for the identified positions are met. To report to SIC/Port Captain/Head- Marine any deviations during the shift and actions taken. OHSMS HSEF CARE & WELFARE: To comply with the effective implementation of all HSEF procedures pertinent to specified area in order to achieve a safe and healthy work place during the shift. Authority-No. Of work after checking the relevant procedural requirements and ensuring 100% safety compliances for the job. Effective Implementation of Tenets of Operational Excellence in all the areas of Operations in the shift. To carry out safety Audits as directed by Head marine Operations. Carry out PSSR as an operations team member as per requirements. In case of emergency, to take immediate emergency action to protect personnel and to contain the incident. Maintain proper House Keeping during the shift. Reporting of near misses, incidents, accidents during the shift. Report for all maintenance related activities Authority: Issue/Reject of Work Permit after checking the relevant procedural requirements and ensuring 100% safety. To report all near misses in the shift. To report all the incidents of fire and also accidents during the shift. To issue work permits for all maintenance related activities. To Report/Register job requests for the jobs. ENVIRONMENT MANAGEMENT SYSTEM Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective Unit operations. Authority: To initiate and stop effluent evacuation disposal procedures according to safety and environment norms. To ensure adherence to the all health, safety, and environment systems during all Operational activities. To ensure compliance of environmental legal requirement related to his/her operational area. Awareness regarding environmental consequences of deviations from SOPs in his/her operational area. Individual shall be responsible and ensure that he/ she is aware of all the RIMS & EnMS documents for respective department which includes process plan, SOP, AIRR, Department Objectives & Targets and legal compliance pertaining to their KRA/KPI. ENERGY MANAGEMENT SYSTEMS 50001:2018 Energy Management systems ISO 50001:2018 Awareness about energy policy, significant energy uses, energy objectives and energy management system. Observing and there after Reporting to higher authority (reporting higher level manager) deviation from reference objective target (Energy parameters) for optimal energy performance. Individual shall be responsible and ensure that he/ she is aware of all the RIMS & EnMS documents for respective department which includes process plan, SOP, AIRR, Department Objectives & Targets and legal compliance pertaining to their KRA/KPI. Qualifications Educational Qualifications & Certifications: BE (Mechanical /Chemical/Electrical) OR Diploma (Mechanical/Chemical/Electrical) Show more Show less