Position Summary:The Senior Administrator oversees the general administrative and operational functions and activities of the office and performs administrative duties for the Director of SalesEssential Job Duties and Functions:Interview and train new office employees. Maintain employee records.Coordinate with the New York office onboarding/offboarding. Coordinate with IT on technical issues with equipment. Oversee the annual performance evaluations. Handled discipline and termination of employees as needed and in accordance with company policy. Report office progress to senior management and work with them to improve office operations and procedures.Finance and sales supportMonitor office supplies and order new stationery, furniture, appliances, and electronics as required. Provide general support for visitors.Backfill vacant positions until a replacement is hired.Oversee all aspects of sourcing, warehousing, repair, and customer service to meet customer requirements and business results.Lead continuous improvement initiatives within the business. Partner with sourcing and supply chain teams to ensure on-time procurement of key components and materials.Ensure positive organizational culture and handle employee issues when appropriate. Responsible for ERP project support and coordination. Duties include:Act as a liaison between departments, project leaders, and the ERP implementation team to ensure everyone stays informed.Schedule and organize meetings for updates, training sessions, and progress reviews.Track project milestones and ensure tasks are completed on schedule, reporting delays or challenges.Perform other related duties as assigned.Manage financial audits and work with external auditors to ensure compliance with regulatory standards.Oversee the accounting department and ensure that the financial records are accurate.Manage relationships with banks, investors and other financial institutions to ensure that the company has access to the necessary capital to fund its operations.Provide financial guidance and support to other departments, including sales, marketing and operations and help achieve their objectives.Stay up-to-date with industry trends and best practices in financial management. Knowledge, Skills, and Abilities:Minimum of 5 years experience in a similar role. Strong organizational skills; highly detail orientedAbility to act with integrity, professionalism, and confidentiality.Excellent leadership, communication, and interpersonal skills. Ability to motivate and develop teams. Detail-oriented with strong analytical and problem-solving skills. Knowledge of ERP systems; implementation experience a bonus.Worked with International organizations in past.Proficient with Microsoft Office Suite and Excel softwarePhysical Requirements: This position involves primarily sedentary work performed in a typical office or home office environment. The physical requirements are representative of those that must be met to successfully perform the essential functions of this job. Ability to sit for extended periods of time at a desk or workstation while using a computer. Ability to stand and/or walk for brief periods of time to perform tasks such as retrieving files, supplies, etc. Ability to lift and carry light items such as papers, files, supplies weighing up to 10 pounds. Manual dexterity and hand-eye coordination to use standard office equipment such as computer, keyboard, mouse, printer, photocopier, calculator, telephone. Ability to communicate verbally and in writing in English. Normal or corrected vision and hearing within normal ranges.
