Role & responsibilities Perform compliance checks on vendors and candidates to required standardsCheck all ID and required insurance in place for temp workers and self-employed contractorsAccurately record and update vendor and resource data in ERP and VMS platformsOnboard new suppliers of temporary workers and contractors, ensuring agreement in place as per standards.Liaise with and escalate to local Onboarding & Compliance Specialist where complex negotiations to terms occur Record all call notes with vendors, suppliers and candidatesApply for references using nominated technology platform, obtain and record referencesKeep up to date with all applicable business compliance standards and proceduresEnsure all work is carried out in accordance with SOPs and meets agreed SLAs and KPIsClear candidates for work following the clearance processAttend meetings as and when requiredAdvise and participate in specific projects concerning changes to the compliance requirementsAct as mentor for new team members and those requiring additional supportPreferred candidate profile Graduate, with administrative/office-based experienceIntermediate MS office skills including Word, Excel, PowerPoint and Outlook Proficient written and spoken English communication skillsPrevious experience of working in a shared services environment, with knowledge of recruitment industry compliance process Perks and benefits Both sides cabMealInsurancesOther allowances

Role & responsibilities Create Placement Records in system Generate and distribute candidate, client and supplier contracts including extensions, renewals, amendments (if applicable) and terminationsDistribute and update standard employment contractsEnter pay rate and charge rate data to nominated platformsEnsure all candidates and suppliers have received, signed and returned contractsEnsure salary and terms offered is compliant with the role and any other legislationSend assignment contract letter to candidates Email chases & escalations for outstanding contractsBook medical appointment for candidates Preferred candidate profile Graduate with experience in year administration/office-based environmentIntermediate MS office skills including Word, Excel, PowerPoint and Outlook Proficient written and spoken English communication skillsPrevious experience of working in a shared services environment, with knowledge or experience of recruitment process is desirable Perks and benefits Both sides cabMealInsurancesOther benefits About Hays : Hays plc is a British multinational company providing recruitment and human resources services across 33 countries globally. It is listed on the London Stock Exchange and is a constituent of the FTSE 250 Index.We are a Hays offshore center in India and are an integral part of the Hays Plc. The offshore capabilities in India has grown multifold since its inception in 2009. We provide HRO, RPO, Financial Accounting and Support services. We have a local presence of a diverse and engaged workforce working across two centers i.e. Gurugram and Noida.Website: https://www.hays.co.uk https://www.haysplc.com

Function and Role Overview: Hays Business Services (HBS) is the shared services for Hays Plc. This role sits in the Finance Shared Services (FSS) division of HBS, providing centralized function and process support for the Hays Plc business.The role is responsible for supporting the delivery of manual and electronic timesheet processing and query resolution for temporary workers across all specialisms.Roles & Responsibilities:Key in paper timesheets/holiday pay/expenses submitted by worker/consultants/payroll teamsHandling timesheet exceptions/errorsProvide support across all temp payroll teams within the finance support services (FSS), supporting other team leaders to improve their processes and performanceTwo-way communication with Hays offices due to nature of queries (inbound and outbound query tracking)Awareness and understanding of key performance indicators (KPIs) to ensure targets are met and follow the escalation matrixEscalate issues promptly where requiredPreferred Candidate Profile:Finance graduate and relevant experience of timesheet entry and exceptions management for 1 to 3 yearsExperience with full-cycle payroll managementPrior experience with US/UK Payroll processProven experience of timesheet entry and timesheet exceptions management and building strong relationships with other departments

Role Summary: To be responsible for invoice processing and vendor statement reconciliation, maintain accurate accounting records, timely processing of accounts payable invoices by following the standard operating procedures (SOPs) and completing all period close activities.Roles & Responsibilities:Process supplier invoices efficientlyRetrieve scanned invoices into the accounts payable departmentUpload scanned invoices into databaseDaily liaison with suppliers and cost approvers to ensure timely processing of invoicesMonthly reconciliation of suppliers accountPrepare debit balance reportAwareness and understanding of key performance indicators (KPIs) to ensure targets are met and follow the escalation matrixPreferred Candidate Profile: Finance graduate with 1 to 3 years of experience in accounts payableProven experience of proactively managing end to end accounts payable and building strong relationships with other departmentsTechnical expertise in invoice processing, source to pay process, statement reconciliation and cost approvalsProficiency in excel (lookups, pivot table, conditional formatting etc)Perks and benefits 3 types of InsurancesBoth side cabs1 time meal in officeInternet AllowanceHybrid working environment5 Days (Mon to Fri)