Head Contracts

Job Description

1 Contract Development and Selection Identify potential contractors and vendors Evaluate contractor and vendor qualifications Develop and maintain a database of qualified contractors Collaborate with internal stakeholders to identify contractor requirements 2 Contract Drafting and Review Draft and finalize work orders and contracts Ensure compliance with organizational policies and procedures Collaborate with internal stakeholders to review and finalize contracts Negotiate contract terms and conditions with contractors 3 Procurement and Tendering Float quotations, enquiries, and tenders Evaluate and compare bids from contractors and vendors Shortlist contractors and vendors based on technical and rate evaluations Ensure transparency and fairness in the procurement process 4 Contract Execution and Monitoring Ensure timely execution of projects Monitor contractor performance and progress Penalize contractors for delays or non-compliance Collaborate with internal stakeholders to address issues 5 Rate Analysis and Negotiation Analyse rates and conduct quantity surveying Negotiate with shortlisted vendors on price, time schedule, and payment terms Ensure that negotiated terms comply with organizational policies and procedures Collaborate with internal stakeholders to review and finalize negotiated terms. 6 Contract Management Manage contracts from drafting to execution Ensure compliance with contract terms and conditions Collaborate with cross-functional teams to identify and mitigate risks Review and finalize contract documents 7 Site Inspection and Joint Measurement Conduct site inspections and joint measurements for additional work Ensure that site inspections and joint measurements are conducted in accordance with organizational policies and procedures Collaborate with internal stakeholders to review and finalize site inspection and joint measurement reports Identify and address potential issues or disputes 8 Contractor Bill Verification Coordinate and verify contractor bills Ensure that contractor bills are accurate and comply with organizational policies and procedures Collaborate with internal stakeholders to review and finalize contractor bills Identify and address potential issues or discrepancies 9 Stakeholder Collaboration Collaborate with internal stakeholders to identify contractor requirements Work with cross-functional teams to manage contracts and mitigate risks Communicate with external parties, including contractors and vendors Ensure that stakeholder needs and expectations are met. 10 Risk Management and Compliance Identify and mitigate risks in contracts and agreements Ensure compliance with organizational policies and procedures Collaborate with internal stakeholders to review and finalize contract documents Develop and implement strategies to minimize risks and ensure compliance Key Performance Indicator 1. Contract compliance rate 2. Timeliness of contract execution 3. Cost savings through effective negotiation 4. Stakeholder satisfaction ratings 5. Contract risk management and mitigation 6. Contract renewal rate 7. Vendor performance ratings 8. Accuracy of contract documentation 9. Cycle time for contract execution 10. Number of contract disputes resolved Key Stake Holders to manage Internal Stakeholders Project Teams Procurement Department Finance Department Senior Management External Stakeholders Contractors Vendors Regulatory Bodies Other Stakeholders Industry Associations Suppliers and Subcontractors