Head of Proposal Writing - State and Federal Business - Night shift

Job Description

Job Summary: The Head of Proposal Writing will lead a team of proposal writers in the development, management, and submission of high-quality proposals in response to government solicitations. This leadership role ensures that all proposals align with client requirements, company objectives, and compliance standards. The Head of Proposal Writing will also drive continuous improvement in proposal processes, content quality, and the development of proposal strategies for competitive success. Job Title: Head of Proposal Writing Location: Road no 10 Banjara hills, Hyderabad Shift timing: 6:00PM-3:00AM IST (Night shift) Key Responsibilities: Leadership & Team Management: Lead and mentor a team of proposal writers, ensuring efficient allocation of resources and effective team performance. Provide guidance and oversight in the development of proposal content, from initial analysis through to final submission. Set team priorities and manage workloads, ensuring timely and high-quality submissions. Foster a collaborative and supportive team environment, promoting continuous learning and development. Proposal Development & Strategy: Oversee the analysis and interpretation of government-issued RFPs, RFIs, and other solicitation documents. Develop and implement proposal strategies that ensure alignment with client goals and organizational objectives. Review and approve final proposal content, ensuring it is compliant, compelling, and clear. Lead the creation of executive summaries, technical responses, and organizational resumes, ensuring they align with best practices. Document Management & Quality Control: Ensure that proposal documentation is organized, with version control maintained and deadlines met. Develop and enforce quality assurance processes to ensure proposals are accurate, complete, and consistently adhere to client specifications. Oversee the management of internal inputs from subject matter experts, technical teams, and business units. Collaboration & Cross-Functional Coordination: Work closely with the Proposal Manager, business development, and technical teams to develop comprehensive proposal schedules and outlines. Lead proposal kickoff meetings, strategy sessions, and status reviews, ensuring timely and efficient proposal development. Foster strong relationships with internal stakeholders, ensuring a collaborative approach to proposal development. Research & Competitive Analysis: Oversee research efforts on government agencies, competitors, and industry trends to ensure proposals are well-informed and highly competitive. Conduct and analyze past proposal performance to refine proposal strategies and improve future submissions. Stay updated on government procurement processes and policies, ensuring that the team is prepared for any changes. Continuous Improvement & Innovation: Lead efforts to improve proposal content libraries, templates, and boilerplate materials. Evaluate and implement new tools, techniques, and technologies to streamline proposal development and improve team efficiency. Actively participate in post-submission debriefs and lessons-learned sessions to identify and implement improvements. Ensure the continuous development of the proposal teams skills and capabilities. Qualifications & Skills: Education: Bachelors degree in English, Communications, Business Administration, or a related field; advanced degrees or certifications in Proposal Management or related fields are a plus. Experience: 5+ years of experience in proposal writing, including at least 2 years in a leadership role overseeing government proposals. Proven track record of leading teams to successfully win government contracts, with exposure to federal, state, and local procurement processes. Hands on experience in proposal writing, ideally with exposure to government-issued RFPs. Experience with US federal, state, or local government procurement processes. Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with proposal management tools (e.g., SharePoint, Adobe Acrobat, or proposal software). Familiarity with proposal automation tools is a plus. Soft Skills: Strong leadership and team management skills, with a focus on mentorship and team development. Exceptional organizational and time management abilities, capable of handling multiple projects simultaneously. Excellent verbal and written communication skills, with an eye for detail and quality. Ability to develop strategic proposals in a competitive and fast-paced environment.