HR Operations

Job Description

Job Title: HR Operations Executive Department: Human Resources Location: Gururgram and Kanpur Reports To: HR Manager / HR Business Partner Employment Type: Full-time Job Summary: We are seeking a proactive and detail-oriented HR Operations Executive to manage core HR functions including onboarding, documentation, attendance tracking, grievance handling, employee engagement, and data management. This role is essential to ensuring smooth HR operations and enhancing employee experience. Key Responsibilities: 1. Onboarding & Joining Formalities: Coordinate end-to-end onboarding process for new hires. Ensure timely collection and verification of pre-joining documents. Organize and conduct joining formalities including HR inductions. 2. Induction & Orientation: Conduct employee orientation sessions to familiarize new hires with company policies, culture, and processes. Liaise with departments to ensure smooth integration of new employees. 3. HR Documentation: Maintain accurate employee records, personal files, and documentation in compliance with company policies. Generate letters such as offer letters, confirmation letters, and other employment-related documents. 4. Attendance & Leave Management: Monitor and manage attendance and leave records in the HRMS. Resolve attendance discrepancies and coordinate with payroll for accurate salary processing. 5. Grievance Handling: Act as the first point of contact for employee queries and grievances. Address concerns professionally and escalate unresolved issues to relevant authorities. 6. MIS & Reporting: Prepare and maintain HR reports and dashboards including headcount, attrition, and employee movement. Ensure timely and accurate data management for audits and decision-making. 7. Stakeholder Coordination: Collaborate with various departments for HR-related requirements and compliance. Ensure timely communication and updates to stakeholders on HR processes. 8. Employee Engagement: Plan and execute employee engagement activities and events. Collect feedback and suggest improvements to boost morale and satisfaction. 9. Exit Process: Coordinate exit formalities including resignation acceptance, clearance process, and exit interviews. Ensure smooth handover and timely full & final settlement. 10. Database Management: Ensure timely updates to employee databases (HRIS/HRMS). Maintain confidentiality and accuracy of all HR data. Key Skills & Competencies: Excellent interpersonal and communication skills Strong attention to detail and organizational abilities Proficiency in MS Office and HRMS tools Problem-solving and conflict resolution skills Ability to handle confidential information with integrity Qualifications: 13 years of experience in HR operations or similar role MBA or PGDM in HR or related field.