Import Executive

Job Description

We are seeking a detail-oriented and proactive Import Export Executive to manage and oversee end-to-end import/export operations. The role includes handling all documentation, customs clearance, coordination with freight forwarders and customs agents, and ensuring compliance with regulatory requirements. The candidate will also be responsible for logistics coordination, post-fixation processes, and maintaining records of all transactions. Key Responsibilities: Documentation & Compliance: Prepare and verify all necessary shipping and customs documentation (e.g., invoices, packing lists, Bill of Lading, Certificates of Origin). Ensure adherence to all import/export laws, regulations, and compliance standards. Liaise with regulatory authorities and ensure timely submission of required documents. Customs Clearance: Coordinate and follow up with CHA (Custom House Agent) for timely customs clearance. Manage duties, tariffs, and taxes calculation in accordance with current customs regulations. Address any issues or discrepancies during clearance and resolve them efficiently. Import Operations: Handle end-to-end import procedures including order placement, shipment tracking, and coordination with suppliers. Monitor shipment status and update stakeholders on expected delivery timelines. Logistics Coordination: Work with freight forwarders, transporters, and warehouse teams to ensure timely and cost-effective logistics operations. Optimize freight and transportation costs while ensuring timely delivery. Post-Fixer Responsibilities: Complete post-shipment formalities such as document verification, inward remittances, and record keeping. Coordinate with banks for document negotiation under L/C or DP/DA terms. Record Keeping & Reporting: Maintain accurate records of all shipments, imports, and related documentation. Generate regular reports on import/export status, cost, and performance metrics. Key Requirements: Minimum 2-5 years of experience in import/export documentation and operations. Proficient in MS Office and logistics software (ERP systems preferred). Excellent communication and coordination skills. Ability to work independently and manage multiple tasks simultaneously.