Job Description

The Heartfulness Institute is a not-for-profit organization that aims to promote spiritual evolution through practical and innovative approaches. With a broad range of resources to meet different levels and needs, the Institute offers meditation, relaxation, leadership, well-being, and lifestyle programs to individuals around the world. Work Location: Kanha Shanti Vanam, Hyderabad https://g.co/kgs/4EiMgu Position Overview: As the IT Procurement Lead, you will centralise hardware and software inventory management within our organisation. This role requires a keen eye for detail, excellent negotiation skills, and a proactive approach to vendor management. You will collaborate closely with internal stakeholders to ensure IT procurement processes align with organisational goals and budgetary requirements. Key Responsibilities: 1. Inventory Management: - Centralize and maintain accurate records of hardware and software inventory. - Implement efficient tracking systems to monitor stock levels and ensure timely replenishment. 2. Vendor Management: - Establish and maintain relationships with vendors to procure hardware and software products. - Negotiate contracts, pricing, and vendor terms to secure favourable agreements. - Evaluate vendor performance and ensure adherence to service level agreements (SLAs). 3. Sourcing and Procurement: - Continuously evaluate market trends and identify cost savings and process improvement opportunities. - Research and recommend new vendors or solutions to meet evolving business needs. - Collaborate with IT Finance Manager and other stakeholders to obtain purchase budget approval. 4. Process Optimization: - Streamline procurement processes to enhance efficiency and minimise lead times. - Develop and implement best practices for procurement, inventory management, and vendor relationships. 5. Compliance and Risk Management: - Ensure compliance with organisational policies, industry regulations, and legal requirements. - Mitigate procurement risks by conducting thorough vendor assessments and due diligence. 6. Cross-Functional Collaboration: - Work closely with IT Finance Manager, department heads, and other stakeholders to understand their procurement requirements and priorities. - Communicate effectively with internal teams to coordinate procurement activities and address issues or concerns. Qualifications: - Bachelors degree in Business Administration, Supply Chain Management, or related field. - Proven experience in IT procurement, vendor management, or supply chain management. - Strong negotiation skills with a record of achieving cost savings and favourable contract terms. - Excellent analytical and problem-solving abilities. - Familiarity with procurement software and inventory management systems. - Ability to multitask and prioritise tasks in a fast-paced environment. - Exceptional communication and interpersonal skills. Preferred Qualifications: - Professional certification in procurement or supply chain management - Experience working in a similar role within the IT industry. - Knowledge of IT hardware and software products, licensing agreements, and industry trends.