Job Description: Backend Office Coordinator Location: URBTECH TRADE CENTRE, Plot No 35, Block B, Sector 132, Noida, Uttar Pradesh 201304 Industry: Beverage Manufacturing (Energy Drinks & Alkaline Water) Gender Preference: Female 5-Days Working Position: Backend Office Coordinator Reports To: Office Manager / Senior Management Position Overview: Backend Office Coordinator to join our team. The role involves providing crucial support in the day-to-day operations of the office. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth communication between departments, handling documentation, and assisting with various back-office activities to ensure the company's operational efficiency. Key Responsibilities: • Office Administration: o Manage day-to-day operations of the office, including maintaining office supplies, records, and filing systems. o Handle general administrative tasks such as answering phone calls, scheduling meetings, and coordinating office activities. • Documentation Management: o Prepare, organize, and maintain confidential office records and files. o Coordinate and oversee office paperwork, ensuring compliance with company procedures and regulations. • Communication and Coordination: o Liaise between various departments to facilitate smooth communication and coordination. o Assist in communication with vendors and clients when needed. • Data Entry & Reporting: o Manage data entry and maintain databases with accuracy. o Assist in generating reports and presentations as needed by the senior management team. • Handling Office Correspondence: o Receive, screen, and respond to emails, letters, and other office communications. o Ensure timely delivery and follow-up on internal and external correspondence. • Inventory & Office Supplies Management: o Monitor inventory of office supplies and ensure timely procurement. o Liaise with suppliers and service providers to ensure smooth supply chain operations for office needs. • Event & Meeting Coordination: o Organize internal meetings, conferences, and events. o Assist in travel arrangements and accommodation bookings for senior management. Qualifications: • Education: o Bachelor's degree in any field (preferably in Business Administration or related fields). • Skills & Competencies: o Strong organizational skills with the ability to manage multiple tasks effectively. o Proficient in MS Office Suite (Word, Excel, PowerPoint). o Excellent written and verbal communication skills. o Attention to detail and ability to work independently with minimal supervision. o Time management skills and ability to prioritize tasks. o Basic knowledge of accounting, HR processes, and payroll systems is a plus. • Other Requirements: o Female candidates only. o Willingness to work in a fast-paced environment. o Ability to maintain confidentiality and handle sensitive information with discretion. Working Conditions: • Compensation: Competitive salary based on experience and qualifications, with benefits as per company policy.
