Role: Sub-Team Leader- Secretarial To be responsible for the overall management of the "Secretarial" vertical with sustained growth, profitability and consistent achievement of targets Job Purpose Job Dimension For clients of MMJC in _______ location and/or _____ type of organizations/ industry OR For all clients of MMJC in _________ function Scope of the Role Reporting Hierarchy No. of No. of Reporting Teams: 1 Reporting Levels: 1 Dotted line reporting (if any): None Role Reports to Roles Reporting to this role Role Interfaces Internal: Partners, TL, Trainees, Team Members, Ops Support, MIS Team, Accounts Team, HR Team, Admin Team, R&D Team, Other Functional TLs and Sub TLs, External: Clients or their representatives (Advocate, CA etc.), ROC, RBI, NCLT, OL (As per the specialisation) Team Member Ops Support Trainees TL Decision Making Authority Decisions pertaining to: Work allocation of the Team Job Description Areas of Responsibility Indicative Activities Attend Business Development meetings along with the TL for gathering information on the requirements of the client Prepare project plan for each assignment along with the TL and create work allocations, defined timelines to ensure on-time delivery (Ensuring 100% compliance by using MMJC systems to plan and execute project. Ensuring htat it is delivered within committed time ) Guide the team towards on-time closures of assignments Review the team's work for ensuring accuracy, completeness and quality Project Planning and Management Visit clients as per the periodicity defined in their respective contracts or as and when required (Use MMJC systems ) Handle queries/ escalations if any and interact with clients to push for sharing of data in cases of delay Coordinate with the HR, Admin and Accounts teams for ensuring support in hiring, infrastructure and recoveries respectively Work with the team to troubleshoot; track and minimize bottlenecks in the delivery if any Liaise with the other functional TLs and Sub TLs for cross-functional assignments if any (Liase with Regulatory Body- as per the specialisation) Follow up with stakeholders or ensure follow ups by the team for billing/ invoicing and recovery as per the defined timelines Billing and Recovery Co-ordinate with the client for outstanding recoveries Participate in the daily posers, knowledge sharing, engagement activities and tests organized by MMJC Knowledge Management Encourage Team Members for using the knowledge bank and provide inputs on practical deployment of legislations and regulations Be actively involved in hiring as well as in maintaining the morale, performance and engagement levels within the team Team Management and Development Identify individual training and developmental needs and share the same with Services and HR team Encourage team members to continously improve their knowledge and skills, relevant for their effective performance (workload, Harmoney- same for all other teams) Participate in weekly meetings with the Partners and TLs to discuss learnings of the week and flag issues/ concerns if any Conduct weekly meetings with the team (TLs, Team Members, Trainees) to plan for the work deliverables and to review the actionables (recoverables/ invoicing, escalations etc.) Reviews and Reporting Conduct daily team meetings to discuss execution and bottlenecks in delivery Attend the fortnightly and monthly reviews with the Partners and TLs to ascertain the progress on each assignment Job Specification Qualfied CS from ICSI Sound knowledge of corporate / company laws in India Practical knowledge of corporate governance and regulatory framework governing the various industries Proficiency in MS Excel